Finance Administrator Assistant

About the Trust We're one of the UK’s biggest charities and we care for 2,000 miles of canals, rivers, docks and reservoirs because we believe life is better by water. We're looking for people who support our cause and want to make a difference for future generations. Could this be you? Along with our waterways we also manage museums, archives and the country's third largest collection of historic buildings, as well as the nature and wildlife that calls our canals home.

All of this enables us to provide wellbeing opportunities for millions of people each year. Join Our Team: Finance Administrator Assistant Join our Finance team as a Finance Administrator Assistant. Working Hours & Travel This role follows 37 hours, Monday to Friday working pattern. The vacancy will be offered on a remote working basis, with a requirement to attend our main hub spaces as and when required.

Role Overview The Fundraising & Enterprise team plays a key role in securing and managing grants, donations, legacies, and philanthropic funding that supports projects across the Canal & River Trust’s waterways. Funding is received from a range of sources, including local authorities, charitable trusts, heritage and environmental funders, and other public and private organisations.

Working closely with colleagues across Finance and Fundraising, you will provide administrative support for grant-funded projects, including the processing and monitoring of grant claims. You will also support the accurate recording and administration of fundraised income, helping to ensure funding is managed effectively, reported accurately, and used to deliver positive outcomes across the Trust.

Key Responsibilities

Provide high-quality administrative support to the Fundraising & Enterprise teams, ensuring accurate financial monitoring, record keeping, and audit compliance. Prepare and maintain grant claim documentation, including collating supporting evidence such as invoices, payroll records, expenses, and bank statements. Maintain and update grant management records, databases, and registers to ensure funding information is accurate and up to date.

Accurately process and input donor and funding data using Trust systems, including SharePoint, SAP, and Sugar CRM. Monitor and manage shared inboxes, responding to routine queries and directing information appropriately. Ensure all activities comply with Trust policies, funding agreement requirements, and relevant internal and external regulations.

Handle confidential financial, donor, and funding information securely and in accordance with data protection requirements. Promote the Trust's values, behaviours, and commitment to equality, diversity, and inclusion in all aspects of the role.

About You

Proven experience in an administrative role within a busy, fast-paced environment. Strong financial administration and data management skills. Excellent attention to detail, with the ability to work accurately and follow established processes. Proficient in Microsoft Office, particularly Excel and Word. Strong organisational and time management skills, with the ability to prioritise work and meet deadlines.

Excellent written and verbal communication skills. Experience handling sensitive and confidential information with integrity. Proactive and self-motivated, with the ability to work independently and as part of a team. We reserve the right to close this vacancy early if we receive sufficient suitable applications for the role.

Therefore, if you are interested, please submit your application as early as possible. Contact & Application If you have any questions, feel free to reach out to us at [email protected]. We encourage early applications as we may close the vacancy once we receive enough suitable candidates.

What We Offer

In addition to your annual base salary of £27,371. We also offer a competitive pension scheme, increasing holiday entitlement, and a range of employee benefits. For a full breakdown of our benefits, check out our brochure here: EVP - 1 . Learn more: https://canalrivertrust.org.uk/about-us/work-for-us/our-benefits #INDLP Our values We care passionately for our waterways, and as importantly, for those who look after and use them.

We are committed to building a diverse and inclusive workforce where everyone can thrive. We are striving to represent the diverse communities that we are a part of and welcome applicants from across all sectors of the community. We want everyone to have the opportunity to perform at their best during our recruitment process.

If you require any reasonable adjustments - whether for a disability, neurodiversity, or health condition - please let us know what you need and how we can support you. We’ll work with you to make any necessary changes. All of our jobs can be considered on a part time, flexible or job share basis. We operate a Guaranteed Interview Scheme for disabled applicants who meet the minimum criteria for the role.

You are considered disabled under the Equality Act 2010 if you have a physical or mental impairment that has a substantial and long-term negative effect on your ability to carry out normal day-to-day activities. We recognise not everyone who is classified as disabled under the Equality Act personally identifies this way, or with this definition of disability.

Please do not let this discourage you from applying under the scheme. At Canal & River Trust, we are committed to fair, transparent, and ethical recruitment practices. As part of our hiring process, we may use AI to analyse applications and support us work more efficiently. However, all hiring decisions – without exception - are made by our hiring managers.

Navigate your future and lock in your career as we keep our canals open and alive. Find out more about us on our website: https://canalrivertrust.org.uk/about-us