Administrative Assistant

Assists with complex administrative processes and resolve issues independently using extensive knowledge of departmental policies and procedures. Track and maintain record-keeping systems and databases for efficient, secure information management. Continuously evaluate administrative workflows and recommend improvements for operational efficiency.

Compose, edit, and review routine correspondence, reports, and presentation materials (e.g., grant proposals, manuscripts). Serve as a primary point of contact for stakeholders, applying policies and addressing complex inquiries. Organize and coordinate departmental events, meetings, and travel arrangements, including agenda preparation and logistics.

Provide guidance on the coordination of administrative activities and process, ensuring timely completion and workflow efficiency. Liaise with internal/external stakeholders to foster collaborative partnerships. May provide guidance to junior-level staff and assist in training/onboarding as directed. May process financial and personnel documents (e.

g., invoices, payroll) per university guidelines. May monitor, reconcile, and approve expenditures to ensure compliance with budgets; initiate corrective actions for discrepancies. Knowledge, Skills and Abilities: Ability to complete work with minimal supervision. Demonstrate organizational skills, including ability to plan, establish priorities, and successfully manage multiple projects Working knowledge and proficiency with Microsoft Office Suite, Zoom, Doodle Poll.