Payroll Administrator

Job Title Payroll Administrator Job Description Summary To be the primary point of contact for all payroll-related matters, responsible for the accurate, timely, and compliant delivery of payroll services within the Finance Team. The role ensures payroll data integrity, meets statutory and organizational requirements, and provides a high level of service to employees and stakeholders.

Through strong attention to detail, confidentiality, and effective collaboration, the Payroll Administrator contributes to the smooth operation of payroll processes and the overall effectiveness of financial operations that meets Cushman & Wakefield standards. Job Description Kick‑start and grow your payroll career with a role that offers hands‑on experience, development opportunities, and exposure to NZ payroll legislation.

This is a full‑time position (5 days onsite) ideal for someone with 1–2 years of payroll experience who is ready to step up and build a long‑term career in payroll and finance.

Key Responsibilities

Payroll & Time Accounting Payroll data entry — Enter and validate payroll and timesheet information, identifying gaps or inconsistencies and resolving issues before processing. Payroll preparation — Prepare, validate, and upload payments and deductions for each pay cycle. Timesheet analysis — Ensure all labour hours are accurately accounted for; liaise with stakeholders to correct discrepancies.

Cycle support — Support weekly and monthly payroll cycles, update employee profiles, and maintain documentation. Time accounting — Record labour hours against work orders and meet established deadlines. Downtime reporting — Generate weekly downtime reports and reclassify labour hours where required. Employee queries — Respond to payroll enquiries via HelpHub and the NZ Payroll Inbox.

System updates — Maintain employee profiles in Workday and ADP, including leave details. Reporting — Provide payroll‑related reports as needed. Audit support — Assist Finance during external audits by preparing documentation and validating records. Must‑Have Skills & Experience Excel proficiency — Lookups, pivot tables, formulas, data validation.

Payroll experience — 1–2 years in payroll with exposure to NZ payroll legislation. Experience with payrolls and data processing. Finance or data‑processing background. High attention to detail and accuracy. Strong reconciliation and auditing mindset. Ability to handle sensitive employee and financial data appropriately.

Effective communication skills. Nice‑to‑Have Skills Experience with ERP/HRIS systems (JDE, Workday, ADP). Exposure to automation tools (Smartsheets, workflow improvements). Ability to generate payroll insights or workforce reports. This is a great opportunity to build your payroll career, develop new skills, and make a meaningful impact.

If this sounds like you, we encourage you to apply and join our Penrose team. INCO: “Cushman & Wakefield”