Accounts Receivable Specialist

Description The Pauma Band of Mission Indians is seeking a detail-oriented and dependable Accounts Receivable Specialist to join our Finance Department. Under the supervision of the Chief Financial Officer (CFO), the Accounts Receivable Specialist is responsible for managing accounts receivable activities for the Tribal Organization, including customer billing, receivables, cash receipts, deposits, collections, revenue reconciliations, and enterprise revenue reporting.

This position plays an important role in ensuring revenues are accurately recorded, properly supported, collected in a timely manner, and reconciled to the general ledger. The Accounts Receivable Specialist works closely with the Controller, Senior Accountant, department managers, Tribal enterprises, Tirbal Members and Committees, and other Finance Department personnel.

Exercises no supervision.

Requirements

Responsibilities include, but are not limited to:

• Prepare and process customer invoices accurately and timely.
• Maintain customer accounts, billing records, and accounts receivable balances.
• Post invoices, payments, credits, adjustments, and other receivable transactions.
• Monitor accounts receivable aging and follow up on past-due accounts.
• Record and apply cash, check, ACH, credit card, electronic, and other authorized payments.
• Prepare and process daily or scheduled deposits.
• Reconcile deposits, cash receipts, customer payments, revenue activity, and accounts receivable balances.
• Research and resolve billing, payment, deposit, and general ledger discrepancies.
• Prepare collection reports and aging analyses.
• Support revenue accounting and reporting for Tribal enterprises.
• Prepare daily, weekly, monthly, and other revenue reports as required.
• Work with enterprise managers to resolve revenue, billing, and cash receipt issues.
• Maintain appropriate segregation of duties and cash-handling controls.
• Identify and report potential errors, irregularities, duplicate transactions, or unusual revenue activity.
• Assist with month-end and year-end closing activities.
• Prepare accounts receivable aging reports, revenue schedules, reconciliations, and supporting documentation.
• Assist with annual financial audits and auditor requests.
• Maintain the confidentiality of customer, financial, banking, and Tribal information.

QUALIFICATIONS

• High school diploma or equivalent.
• Associate degree in Accounting, Finance, Business Administration, or a related field preferred. Experience:
• Two or more years of experience with customer billing, cash receipts, deposits, collections, and account reconciliations.
• Experience working in a Tribal government, Tribal enterprise, governmental, nonprofit, or multi-department organization.
• Experience with enterprise revenue accounting and reporting.
• Experience in retail, hospitality, gaming, fuel, or other high-volume revenue environments.
• Experience with electronic payments, ACH, credit card processing, and point-of-sale systems.