Pipeline Department Assistant

We are currently seeking a Pipeline Department Assistant , reporting directly to the Head of the Department to join our team based in UAE, Abu Dhabi .

About us

Technip Energies is a global technology and engineering powerhouse. With leadership positions in LNG, hydrogen, ethylene, sustainable chemistry, and CO2 management, we are contributing to the development of critical markets such as energy, energy derivatives, decarbonization, and circularity. Our complementary business segments, Technology, Products and Services (TPS) and Project Delivery, turn innovation into scalable and industrial reality.

Through collaboration and excellence in execution, our 17,000+ employees across 34 countries are fully committed to bridging prosperity with sustainability for a world designed to last. About the mission we offer you: Job Title: Pipeline Department Assistant Department: Pipeline Engineering Location: Abu Dhabi, UAE Reporting To: Pipeline Department Manager / Lead Pipeline Engineer Job Purpose Provide administrative, coordination, and document control support to the Pipeline Department, ensuring efficient execution of engineering, FEED, EPC, and project activities.

Assist in managing departmental documentation, schedules, correspondence, reports, and coordination with internal teams, clients, vendors, and project stakeholders.

Key Responsibilities

Administrative Support Provide day-to-day administrative assistance to the Pipeline Department team. Manage departmental correspondence, emails, meeting invitations, and calendars. Prepare, format, and distribute reports, presentations, and departmental communications. Organize travel arrangements, accommodation bookings, and expense claims for department personnel when required.

Document Control & Reporting Maintain and update pipeline engineering documents, registers, and records. Ensure proper filing and retrieval of technical documents, drawings, specifications, and reports. Support document transmittals and coordination with Document Control teams. Track departmental deliverables and maintain status reports.

Assist in preparing weekly and monthly progress reports. Coordination & Communication Coordinate meetings, prepare agendas, record minutes of meetings, and track action items. Liaise with project teams, clients, subcontractors, and vendors for document and information exchange. Follow up on pending actions and ensure timely submission of deliverables.

Support recruitment onboarding, timesheet collection, and resource coordination activities within the department. Data Management Maintain departmental databases, trackers, and project records. Update manpower allocation sheets and resource planning records. Generate reports and summaries using Microsoft Excel and other reporting tools.

Ensure accuracy and confidentiality of departmental data. Quality, Health, Safety & Environment (QHSE) Comply with company policies, procedures, and QHSE requirements. Support departmental audits and quality documentation activities. Promote adherence to safety standards and company compliance requirements.

Qualifications

Diploma or Bachelor's Degree in Business Administration, Office Management, Engineering Support, or related discipline. Certification in Office Administration or Document Control is an advantage. Experience 2-5 years of experience in an administrative, coordinator, or department assistant role. Experience within Engineering Consultancy, Oil & Gas, EPC, FEED, or Infrastructure projects preferred.

Familiarity with engineering documentation and project workflows is advantageous. Skills & Competencies Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong document management and organizational skills. Excellent written and verbal communication skills. Good coordination and stakeholder management abilities.

Ability to handle multiple tasks and work under deadlines. Attention to detail and high level of accuracy. Knowledge of document management systems (EDMS/Aconex/SharePoint) is an advantage. Professional attitude with strong teamwork and confidentiality. Starting Date: ASAP About you: We love to hear from you and how you match with this position.

To be successful in this mission you should consider the following requirements: Qualifications: Bachelors or Diploma Languages: English + proficiency level (Basic, Professional, Fluent) Main skills: (up to 4. Your career with us Working at Technip Energies is an inspiring journey, filled with groundbreaking projects and dynamic collaborations. Surrounded by diverse and talented individuals, you will feel welcomed, respected, and engaged. Enjoy a safe, caring environment where you can spark new ideas, reimagine the future, and lead change. As your career grows, you will benefit from learning opportunities at T. EN University, such as The Future Ready Program, Graduate Program, and from the support of your manager through check-in moments like the Mid-Year Development Review, fostering continuous growth and development. What’s Next? Once receiving your system application, our recruiting team will screen and match your skills, experience, and potential team fit against the role requirements. We ask for your patience as the team completes the volume of applications with a reasonable timeframe. Check your application progress periodically via personal account from created candidate profile during your application. We invite you to get to know more about our company by visiting www.ten.com and follow us on LinkedIn , Instagram , Facebook , X and YouTube for company updates.