Associate Company Secretary - Investment Banking & IPO

Core Responsibilities IPO Management Manage SME or Mainboard IPO process including but not limited to compliance with regulatory requirements and coordination with legal, financial, banking and RTA and other ancillary entities. Collaborate with stakeholders to ensure timely submission of all documents and adherence to guidelines by regulatory authorities, such as SEBI.

Oversee due diligence, listing process and documentation to facilitate a successful IPO launch. Compile and manage virtual data rooms (VDR) with historical, legal, and secretarial records. Drafting & Documentation Prepare and vet disclosures for the Draft Red Herring Prospectus ( DRHP ), Red Herring Prospectus ( RHP ), and final Prospectus from a governance standpoint.

Draft and implement mandatory pre-listing and post-listing corporate governance policies (Insider Trading Code, Code of Conduct, Risk Management, Whistleblower, and Related Party Transactions). Board & Stakeholder Coordination Facilitate Board, Committee, and General meetings, drafting agendas, notices, and statutory minutes.

Coordinate multi-party execution with merchant bankers, legal counsels, Registrars and Transfer Agents ( RTAs ), stock exchanges, and depositories (NSDL/CDSL). Regulatory Compliance, Filings & Post Listing Compliance Ensure full adherence to the Companies Act 2013 , SEBI (ICDR & LODR) Regulations , and SME exchange bylaws.

Handle ROC/MCA filings, share allotments, conversion of warrants/preference shares, and statutory registers. Manage continuous disclosures, stock exchange filings, investor relations, and board communication post-listing.

Requirements

Qualified Company Secretary ( ACS ) holding a valid membership number from the Institute of Company Secretaries of India (ICSI) ; bachelor’s degree in law (LL.B.) or Commerce will be preferred. Experience: Minimum of 1 year of PQE with demonstrated hands-on involvement in an SME or mainboard IPO process. Technical Knowledge: Working knowledge of SEBI IPO regulations, company law, listing obligations, and stock exchange compliances.

Skills: High attention to detail, stakeholder management, deadline-driven execution, and strong communication/advisory skills.