Director's Secretary

Position Summary

Responsible for coordinating general office operation for the Center of Digestive Diseases. Responsible for assisting the Center of Digestive Diseases with statistics, minutes, budget and financial data, ordering supplies/maintaining inventory and general secretarial duties. Position is also responsible for payroll, charge verification, patient scheduling, appointment reminder calls ,obtaining appropriate pre-test patient data and greeting/assisting patients.

Assures that patient charts have required documentation for regulatory/payor requirments. Position requires knowledge to assist in scheduling patients and answer greneral questions from patients and referring physicans.

Education

High School Diploma

• Preferred Experience 2-3 Years Medical Office
• Preferred License # Certification None Required Core Job Functions Monitors departmental inventory, supplies and equipment for needs, waste and/or malfunction. Maintains clean work area. Creates and maintains patient charts and paperwork from admission to discharge. Payroll is completed accurately and timely. Staff is educated regarding payroll policies that effect them. Issues involving violation of payroll policies are brought to the attention of the manager and director. Reviews changes and new standards/requirements timely for patient registration and incorporates required changes into practice immediately. Prepare memos, procedures, reports and other correspondence as needed. Answer telephones, relay messages, assist callers or transfer callers as needed. Record minutes and transcribes documentation accurately. Compiles patient information and works closely with patients and/or authorized family to appropriately register and schedule. Prepares daily reports for unit activities and print charges and assures required pre-certification and insurance verification is obtained for patients. Tracks and reports any compliance issues or missing information associated with coding, billing and clinical documentation.