Assistant Athletic Director

Job Details: Job Location: Bishop Kelley

• Tulsa, OK, Salary Range: Undisclosed, Position Overview The Assistant Athletic Director is a key leader in the Athletic Department, partnering with the Athletic Director to advance Bishop Kelley Athletics' mission, vision, and long-term goals. This position leads athletic operations, program development, coach and student-athlete support, compliance, facility utilization, and community engagement. The Assistant Athletic Director works collaboratively with coaches, students, parents, faculty, alumni, and community stakeholders to foster a culture of excellence, sportsmanship, leadership, faith formation, and competitive success.

Essential Duties and Responsibilities

Strategic Leadership & Program Development Partner with the Athletic Director to develop and implement departmental goals, strategic initiatives, and long-term priorities. Evaluate program performance using participation, operational, and financial data to support informed decision-making and continuous improvement. Promote student-athlete leadership, character development, academic success, and overall program excellence.

Recruit, mentor, develop, and evaluate coaches while supporting professional growth and accountability. Assist with budget development, resource allocation, and the stewardship of departmental assets. Support facility planning, program expansion, and special projects that enhance the athletic experience. Operations & Compliance Oversee athletic events and activities to ensure safe, organized, and successful operations.

Coordinate scheduling, transportation, travel logistics, facility usage, and game management functions. Ensure compliance with school policies, athletic regulations, eligibility requirements, and operational procedures. Support risk management, student safety, emergency preparedness, and event security initiatives. Respond effectively to operational challenges, scheduling conflicts, and unforeseen disruptions.

Evaluate processes and implement improvements that enhance efficiency, service quality, and resource utilization. Community & External Relations Collaborate with school departments to support enrollment, retention, advancement, and community engagement efforts. Build and maintain strong relationships with students, parents, coaches, staff, alumni, officials, and community partners.

Serve as a representative of the athletic department at school, community, and professional events. Foster a positive culture that promotes teamwork, accountability, sportsmanship, and respect. Communicate effectively with stakeholders regarding athletic programs, schedules, policies, and expectations. Support initiatives that strengthen school spirit, community partnerships, and the overall student-athlete experience.

Qualifications

Qualifications

Physical Demands Frequently lift, carry, push, or move equipment and materials up to 40 pounds. Stand, walk, sit, bend, and move throughout campus and athletic facilities for extended periods. Supervise indoor and outdoor events in varying weather conditions. Travel between facilities and attend evening, weekend, and off-campus events as needed.

Use computers and other administrative systems for scheduling, communication, and reporting. Respond quickly and effectively to operational issues and emergencies. Certificates, Licenses, and Registrations National Interscholastic Athletic Administrators Association (NIAAA) Certification, Registered Athletic Administrator (RAA), Certified Athletic Administrator (CAA), or willingness to pursue certification preferred.

Valid driver's license with an acceptable driving record. CPR, First Aid, and AED certification preferred or the ability to obtain certification upon employment.

Education and Experience

Requirements

Bachelor’s degree in a related field required; master’s degree preferred. Three to five years of experience in athletics administration, coaching, education, or a related field. Previous coaching experience preferred. Experience with athletic event, game, or tournament management. Knowledge of athletic operations, scheduling, transportation, budgeting, and facility management.

Familiarity with OSSAA regulations and state athletic association standards. Supervisory experience with coaches, staff, officials, or volunteers preferred. Demonstrated ability to build positive relationships with students, parents, coaches, and community stakeholders while supporting the mission of Catholic education.