Executive Assistant, Cancer Program

We are seeking a candidate who will provide high-level administrative support to a Core Member of the Broad Institute , including the laboratory staff and the Cancer Program, as needed. The incumbent must represent the supervisor and the program with tact, diplomacy, discretion, and good judgment in a professional, polished, and mature manner.

This role involves interactions with all levels of management at the Broad Institute, external academic scientists and practicing physicians throughout the world, as well as interactions with professionals in the venture, biotech, and pharmaceutical communities. Primary Responsibilities: The incumbent must manage with minimal supervision concurrent assignments with competing priorities in an intermittently fast-paced environment, including: Scheduling: Manages the supervisor’s calendar, including finding, preparing, organizing, printing, and collating documents and other background information in advance of meetings Attends specific meetings for the purpose of taking meeting minutes Travel: Coordinates and schedules complex domestic and international travel for the supervisor and for conference travel for laboratory members Manages expenses, including preparing and submitting expense reports and monitoring approval flows related to travel and other expenses of the supervisor, lab members, invited speakers, and consultants.

Familiarity with travel guidelines and how to generate reimbursements for travel-related expenses. Communications: Manages the supervisor’s regular communications with internal and external colleagues and partners, per manager’s request Reads standard or electronic mail, highlights actions or important items, and attaches relevant files or information for review.

Composes basic/routine documents. Prepares and proofreads technical reports, grant-related material, letters of reference and/or other special topics.

The expected base pay range for this position as listed above is based on a 40 hour per week schedule. Broad provides pay ranges representing its reasonable and good faith estimate of what the organization reasonably expects to pay for a position at the time of posting. Actual compensation will vary based on factors including but not limited to, relevant skills, experience, education, qualifications, and other factors permissible by law.