Administrative Assistant

Reporting to the CFO, the Administrative Assistant is responsible for providing administrative and general support across a fast-paced technology start-up. The ideal candidate will be an organized, dependable, and proactive professional seeking exposure to multiple areas of the business, and the opportunity for future career growth as the company scales

Responsibilities

• Provide general administrative and clerical support to management and staff.
• Manage calendars, appointments, meetings, and scheduling.
• Order and maintain office supplies and monitor inventory.
• Perform data entry and update spreadsheets, databases, and internal records.
• Coordinate schedules and meetings.
• Assist with invoices, purchase orders, expense reports, and basic bookkeeping.
• Support onboarding and administrative activities for new employees.
• Coordinate team building activities and events.
• Communicate professionally with employees, customers, vendors, and other external contacts.
• Maintain electronic and physical filing systems and ensure records are accurate and organized.
• Coordinate travel arrangements and prepare itineraries as needed.
• Maintain confidential and sensitive information with discretion.
• Assist with special projects and other administrative duties as assigned.

Qualifications

• Bachelor’s degree or equivalent experience. Recent college graduates and candidates seeking their first profession role are encouraged to apply. Office or related experience is a plus.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and changing priorities in a fast-paced environment.
• Excellent written and verbal communication skills with the ability to interact well with all levels in the corporation.
• Proficient in Google Workspace, and Microsoft Office applications, including Word, Excel, PowerPoint.
• Professional, dependable, proactive and service-oriented.
• Ability to follow through on assignments with minimal supervision.
• Ability to handle confidential information with discretion.

The base pay range for this role is $56,000 – $71,000 annually. Base pay will be determined by skills qualifications, experience and location.