Senior Office Accountant - Payroll

Position Description: Oversee activity for processing weekly trade payrolls and biweekly staff payrolls, including off-cycle payrolls and postings. Responsible for tracking, analyzing, troubleshooting, and auditing payroll data.

Essential Duties

Manage process to validate payroll checklists to ensure all processes are completed. Authorize positive pay files for all payroll checks issued, ACH files daily, and initiate stop payment requests. Verify reporting of contributions to Union Pension and Health plans. Conduct scheduled and Ad Hoc payroll audits on processes and data to ensure data integrity and compliance with Company policy, and legal requirements.

This includes, but not be limited to; union audits, claims reporting, address setup audits, and International tax and VISA setups. Manage bank exception items on all Payroll accounts by researching through proper channels to resolution. Main point of contact for business units and auditors, coordinate all requests for payroll documents and responses to Union audits.

Analyze and extract Union pay scale table data from collective bargaining agreements to ensure current and accurate Union payroll information. Review all weekly, bi-weekly and month-end payroll postings and maintain database to validate completion. Maintain activity rates for trade employees with upload template. Take active role as trainer and mentor.

Facilitate the cross-functional team environment to ensure that identifying test data, execution of payroll testing and validation for system bug fixes and enhancements are completed and communicated accurately and timely. Prepare and verify payroll metrics monthly making sure information is available, as necessary; including number of off cycle payrolls, late timesheets received, and number of retroactive payrolls processed.

Present recommendations to Payroll Managers for resolutions on current outstanding issues and process improvements based on findings. Research, resolve and respond to issues with payroll postings from business units. Analyze payroll balance sheet and bank reconciliations and ensure entries for correcting reconciliation items are prepared and entered by payroll staff.

Prepare and deliver training to Payroll group as needed. Other activities, duties, and responsibilities as assigned.