Office Manager

The Office Manager provides office administration and management support to the site. This position performs several functions that are vital in maximizing office efficiency. The Office Manager also assists the Project or General Manager and is the stand-in for administrative management decisions in their absence. The Office Manager is also administratively responsible for payroll and some human resources functions.

Primary Responsibilities: Coordinates with Corporate HR Staff to serve as an extension of HR in the field. Responsible for gathering and completing all pre-employment, new hire, PANs, CANs, benefit, and termination paperwork Assists employees with questions regarding benefits, payroll, human resources policies and procedures Serves as a member of the pre-screening processes and makes the recommendation for hiring potential job candidates Assist Project or General Manager with administrative needs as required Responsible for collecting timesheets and ensuring accuracy Utilize time capture system and records hours worked for payroll daily Assist sub-contractors with questions regarding pre-employment requirements Enter all background pre-employment data for subcontractors and employees Assist sub-contractors with invoices by emailing pay details on a weekly basis using Seibel software and assists sub-contractors with past open jobs Perform a wide variety of administrative duties as required by daily operations in the local office Notify Corporate Human Resources of any outstanding issues, problems, or discrepancies at each location Maintain office supply inventory Maintain positive relationships with the corporate staff and local staff Other duties as assigned Qualifications: Education: High School diploma or general education degree (GED); related trade school education required; Associate’s degree preferred Position Requirements: Minimum of 4 years of administrative experience Minimum of 2 years of office or function management experience preferred Excellent written and verbal communication skills and a strong command of the English language is required.

Human Resources experience is a plus Technical Skills Ability to maintain a high level of accuracy in preparing and entering information Knowledge of Microsoft Office with strong proficiency in Excel and Word The ability to handle confidential matters with sensitivity Soft Skills: Excellent typing and data entry skills Highly organized and detail oriented Ability to multi-task and work in a fast-paced environment Strong organizational, administrative, interpersonal, verbal, and written communication skills Above average analytical skills Time management skills; must be able to meet deadlines Physical Requirements: Sitting at a desk for 6-8 hours a day Working on a computer for 6-8 hours a day Must be able to pass pre-employment screening that includes background and drug testing