Human Resources Assistant

The Human Resources Assistant provides administrative and operational support to the Human Resources team. This part-time role, 20 hours per week, will be responsible for providing a high level of customer service and performing a range of critical HR activities requiring exceptional organization, attention to detail, and sound judgment.

Reporting to the Director of HR Operations & Engagement, the HR Assistant works in tandem with the HR Coordinator to provide both generalized and specialized assistance in a wide range of activities, supports the adjunct faculty hiring process, maintains the I-9 verification process and HR records, and contributes to HR workforce initiatives through various duties as assigned.

Administrative Support Provides administrative support for recruitment, onboarding, employee relations, benefits and performance management activities. Maintains electronic and paper personnel files while ensuring accuracy and confidentiality. Processes confidential employee transactions, ensuring completeness and accuracy of data.

Processes invoices and other financial transactions. Recruiting & Onboarding Facilitates the adjunct faculty hiring workflow process. Ensures that new hire paperwork is complete, processed in a timely manner, and appropriately filed, including contracts and the background check process. Ensures Form I-9 completion for adjunct faculty, Fellows, and full-time employees.

General HR Support Serves as professional first point of contact for employee questions. Assists with employee recognition and engagement initiatives. Ensures compliance with applicable employment laws, policies and regulations. Performs other duties as assigned Required: Associate’s or Bachelor’s degree preferred, preferably in human resources, business administration, or related field.

Minimum of 2 years of experience in an office setting; experience in human resources is preferred. High level of skill in handling sensitive and confidential situations/information with the demonstrated ability to maintain strict confidentiality. Advanced attention to detail and ability to be highly organized required.

Strong interpersonal skills with ability to work with people at all levels of an organization. Effective oral and written communication skills. Demonstrated ability to exercise good judgement and to triage situations as they arise. Must be proactive, a critical thinker, collaborative, and a great team player. Skilled with Microsoft Office, (Word, Excel, PowerPoint) and some experience with databases.

Physical Requirements: Typical office or administrative working conditions. Staff is not exposed to adverse environmental conditions. Work is primarily sedentary in nature; there are no special physical demands.