Accounts Receivable Executive

Key Responsibilities

1. Sales Order Verification & Billing Accuracy

• Verify all client invoices against approved Sales Orders, media plans, project agreements, and retainer contracts.
• Ensure billable expenses such as advertising spend, influencer fees, production costs, and other client-related expenses are accurately validated before invoicing.
• Generate accurate invoices while maintaining strict adherence to client agreements.
• Eliminate billing discrepancies and minimize invoice revisions through systematic verification.

1. GST-Compliant Invoice Management

• Prepare and issue GST-compliant tax invoices within agreed billing timelines.
• Manage monthly retainer billing, milestone-based invoicing, and campaign completion billing.
• Verify HSN/SAC codes, GST applicability, Place of Supply, and IGST/CGST/SGST classifications.
• Configure and manage recurring invoices in Zoho Books for long-term client contracts.

1. Accounts Receivable & Collection Management

• Monitor customer outstanding balances and maintain the Accounts Receivable ageing report (0–30, 31–60, 61–90, and 90+ days).
• Coordinate with clients for timely collections through calls, emails, and payment follow-ups.
• Handle escalations for overdue and high-value customer accounts.
• Analyze receivable trends using Advanced Excel and recommend actions to improve collections and reduce outstanding debt.

1. Bank Reconciliation

• Perform daily reconciliation of customer receipts with bank statements and accounting records.
• Ensure all collections are accurately recorded in Zoho Books.
• Investigate and resolve discrepancies promptly to maintain accurate financial records.

1. TDS Receivable Management

• Track TDS deductions made by clients and ensure compliance with applicable tax provisions.
• Reconcile TDS certificates (Form 16A) with Form 26AS and accounting records.
• Follow up with clients for pending TDS certificates and resolve reconciliation differences.
• Maintain accurate TDS receivable balances for timely tax credit claims.

1. Client Documentation & Payment Support

• Compile and maintain supporting documents required for invoice approvals, including campaign reports, media proofs, vendor invoices, and delivery documents.
• Attach all necessary supporting documents to client invoices before submission.
• Coordinate with internal departments to obtain complete documentation for smooth payment processing.

Requirements

Key Performance Indicators (KPIs)

• 100% accuracy between Sales Orders and client invoices.
• Invoice generation within 24–48 hours of project milestone completion.
• Zero invoice re issuance due to manual errors.
• 100% GST-compliant invoicing and reporting.
• Reduction in Days Sales Outstanding (DSO) .
• Majority of receivables maintained within the 0–60 day aging bucket .
• Daily completion of bank reconciliation with zero unexplained variances.
• 100% reconciliation of TDS receivables by financial year-end.
• All invoices submitted with complete supporting documentation.
• Timely collection of outstanding receivables and minimal overdue accounts.

Required Skills

& Competencies

• Strong knowledge of Accounts Receivable processes and customer collections.
• Working knowledge of GST, TDS, bank reconciliation, and statutory compliance.
• Hands-on experience with Zoho Books or similar accounting software.
• Proficiency in Advanced Microsoft Excel (Pivot Tables, VLOOKUP/XLOOKUP, formulas, MIS reporting).
• Strong analytical, problem-solving, and reconciliation skills.
• Excellent communication and follow-up abilities.
• High attention to detail and commitment to accuracy.
• Ability to manage multiple deadlines in a fast-paced environment.

Preferred Qualifications

• B.Com (Mandatory)
• CA Inter (Preferred)
• 3+ years of experience in Accounts Receivable, Billing, and Collections.
• Experience in advertising, media, marketing agencies, or service-based organizations will be an added advantage.

Benefits

SALARY UP TO 22000 CTC