Clerk

Job Opportunity: Clerk Client: Government of Nova Scotia – Department of Justice Location: Sydney , Nova Scotia Schedule: Monday to Friday, 7 hours per day (35 hours/week) Employment Type: Full-Time Contract About the Opportunity The Government of Nova Scotia is seeking a detail-oriented Filing Clerk to support the MEP File Room Digitization Project .

This initiative focuses on modernizing records management by transitioning paper-based client files into a digital case management system.

Requirements

Key Responsibilities Retrieve and organize digitized client files returned from off-site storage. Review physical files and remove duplicate or unnecessary documentation following digitization guidelines. Prepare confidential documents for secure shredding and disposal. Reorganize and accurately file records into designated filing cabinets.

Maintain organized filing systems to ensure easy retrieval of records. Perform general administrative and clerical duties as assigned. Prepare, file, and maintain correspondence and documentation. Assist with office supply inventory and general office organization. Distribute incoming and outgoing inter-office mail. Respond professionally to telephone and in-person inquiries.

Ensure confidentiality and proper handling of sensitive government records. Follow established government policies, procedures, and records management practices.

Qualifications

Required Grade 11 education or equivalent. Minimum 2 years of related clerical, filing, or administrative experience , or an equivalent combination of education and experience. Experience working with filing systems and document management. Strong attention to detail and organizational skills. Ability to manage confidential information with discretion.

Excellent time management and ability to prioritize multiple tasks. Strong written and verbal communication skills. Ability to work independently with minimal supervision. Proficiency in Microsoft Office applications, including Word, Outlook, and Excel.

Preferred Qualifications

Experience working in a government or public sector environment. Knowledge of records management or document digitization projects. Experience handling confidential legal or administrative files. Key Competencies Strong organizational and filing skills High level of accuracy and attention to detail Confidentiality and professionalism Effective communication skills Time management and multitasking Teamwork and collaboration Ability to follow established procedures and policies