Administration Assistant

About the Role

Pe r f o r m advan c ed , d i v e r s i f ied , an d c on f i den t i a l ad m i n i s tr a t i v e an d s ec r e t a r i a l s uppo r t . H and l e a w i d e v a r i e t y o f s i t ua t i on s an d t a sk s i nvo l v i n g t h e c l e r i c a l an d ad m i n i s t r a t i v e f un c t i on s o f t h e o f f i ce . I n c on s u l t a t i o n w i t h t h e t ea m gene r a t e bus i ne s s documentation, i nc l ud i n g p r esen t a t i o n c r ea t i o n an d s p r ead s hee t p r epa r a t i o n an d d i s tr i bu t i on .

P r epa r e c ha r t s an d c o m p il e r epo r t s a s neede d an d ensu r e t ha t a ll f i l e s a r e c o m p l e t e an d p r ope r l y m a i n t a i ned Per f o r m ad m i n i s tr a t i v e t as k s b a s ed on s et procedures, establish and m a i n t a i n f i li ng sys t e m s , c a t ego r iz e and m a i n t a i n m anua l s , invoices, manage and c o - o r d i na t e t r a vel needs and o t her s ou r c e da t a .

R e s ea r c h i nf o r m a t i on and i n i t i a t e a ss i gned t asks ac c o r d i ng l y. C oo r d i na t e i n t e r n a l an d e x t e r n a l c o mm un i ca t i ons . R espon d t o c o m p l a i n t s an d r eque s t s f o r i n f o r m a t i o n an d a s s i s t ance , i n t e r p r e t an d exp l a i n p r o c edu r e s an d p o li c i e s pe r t a i n i n g t o i n t e r n a l i nqu i r i e s o f staff.

A t t en d an d t a k e n o t e s a t m ee t i ng s , c oo r d i na t e t r ave l a rr ange m en t s , r e c o r d s o f C o mm un i ca t i o n ( docu m en t s , E - m a il } t o m ee t t h e r equ i r e m en t s o f t h e t ea m. Pe r f o r m s o t he r r e l a t e d du t i e s , a s a ss i gned , for t h e p u r po s e o f ensu r i n g t h e e ffici en t an d e f f e c t i v e f un c t i on i n g o f t h e w o r k un i t.

Oversee the creation, distribution, and management of documents, ensuring adherence to document control procedures. Maintain an organized filing system for easy retrieval of documents and ensure proper version control. Conduct regular audits to verify the completeness and correctness of documents. Collaborate with cross-functional teams to facilitate the efficient flow of information and documents.

Act as a liaison between different departments to streamline document-related processes. Maintain effective communication channels with team members, ensuring transparency in document-related matters. Respond to inquiries and requests for information promptly and accurately. Assist in following the company's procurement and finance procedures by developing an understanding of policies and procedures.