Administrative Assistant – Construction & Maintenance Operations

PMC Services | Priestley Management Company Location: Greensboro/Winston Salem Area Position: Full-Time, Office-Based Compensation: Negotiable based on experience Position Overview We are seeking an experienced, highly organized, and proactive Administrative Assistant with a strong background in construction, property maintenance, or field service operations.

This position requires hands-on experience coordinating schedules, managing multiple projects and work orders, and working directly with outside vendors and in-house maintenance technicians. The ideal candidate understands the fast-paced nature of construction and maintenance operations, can manage changing priorities, and takes ownership of projects from scheduling through completion.

Key Responsibilities

Coordinate daily schedules for in-house maintenance technicians, outside contractors, and construction projects. Manage and track multiple work orders and projects, ensuring timely scheduling, progress, and completion. Communicate directly with vendors, technicians, property managers, and internal staff to coordinate work and resolve scheduling issues.

Monitor vendor commitments, project timelines, and outstanding assignments to ensure accountability and follow-through. Adjust schedules and priorities to accommodate emergencies, delays, and changing operational needs. Maintain accurate project records, work order documentation, and communication updates. Proactively identify delays, anticipate next steps, and keep projects moving without constant supervision.

Required Qualifications Previous experience in construction, property maintenance, or field service operations. Proven experience scheduling and coordinating outside vendors and in-house technicians. Experience managing multiple work orders, projects, and deadlines simultaneously. Strong understanding of construction and maintenance workflows, scheduling requirements, and project coordination.

Exceptional organizational, communication, and problem-solving skills. Ability to work independently, take initiative, and adapt quickly to changing priorities. Proficiency in Microsoft Outlook and general office software. Experience with Service Fusion, CINC, or similar work order management software is a plus.