Catering Coordinator

Description Summary: The Catering Coordinator is the primary point of contact for clients and bridges the gap between their vision and our kitchen and service teams. This role requires a unique blend of high-level organization and sales savvy to ensure every order is prepped, safely transported, and professionally staged on-site.

Essential Duties and Responsibilities

Confirm catering orders with clients and communicate accurately with our Cuisine, Bakery, Floral, Wine teams to ensure everyone is on the same page. Handle inquiries, conduct site tours, and guide clients through menu selections to maximize revenue while meeting their budget. Assist with coordinating all event details including staffing, rentals (linens, glassware), transportation, and floral arrangements.

Quality-check orders for accuracy. Ensure packed meals, baked goods, and floral arrangements are secured for transport to prevent damage. Safely operate company vehicles to transport orders to corporate offices, event spaces, and private residences. Manage catering equipment, ensure everything is returned, cleaned, and organized after events.

Process deposits and manage final billing. Contributes to business development by identifying new market opportunities and converting leads to long-term catering accounts.

Requirements

High school diploma or general education degree (GED); and two- three years related experience and/or training in catering, hospitality, or event planning. Or equivalent combination of education and experience. Graduate of Culinary Institution a plus. A valid Driver’s License and a clean driving record are required. Comfortable driving a van or light truck is a plus.

Reasoning Ability: Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. As well as the ability to juggle multiple calendars, dietary restrictions, and delivery routes. Computer Skills: Microsoft Office Suite