Personal Assistant to MD

Name of Position: PERSONAL ASSISTANT (PA) TO MD Reporting to: Director Location: Mumbai HO Department: HR & Admin Must Requirements in Job role (Knowledge/Experience/Qualification/Salary)

• Manage MD’s calendar, meetings, travel, and appointments
• Handle confidential correspondence and maintain organized records
• Monitor and organize incoming communications across LinkedIn, WhatsApp, Instagram, and similar platforms
• Categorize contacts by relevance, draft acknowledgement responses, and schedule introductory calls or meetings
• Maintain and update a Network Tracker with names, organisations, relevance, and follow-up timelines
• Send reminders to ensure no valuable contact or follow-up is missed
• Coordinate speaking invitations, industry events, panel discussions, and association meetings
• Assist in posting professional updates and liaise with external PR agencies for basic coordination
• Maintain structured databases of industry experts, advisors, partners, and investors
• Support MD in nurturing long-term strategic relationships
• Ensure timely responses to inbound queries and capture all relevant contacts
• Guarantee smooth coordination of professional events and positive engagement with the network
• Provide proactive suggestions for improving scheduling, communication flow, and contact categorization
• Identify visibility opportunities and track engagement quality through feedback after meetings or events Threshold Requirement in the Job role (additional but not mandatory)
• Provide proactive suggestions for smoother scheduling or communication flow.
• Track engagement quality (e.g., feedback from contacts after meetings).
• Flag potential opportunities for MD’s visibility (without defining positioning).
• Ensure smooth coordination with PR/communications teams if they expand in future.
• Assist in light drafting of event-related updates (subject to MD approval).
• Help refine categorization of contacts over time for efficiency. Expected Output (Quantitative/Qualitative) from the role in current or next 1 year
• Respond to inbound professional queries within 24 hours (same day for priority contacts)
• Capture and track at least 95% of relevant contacts in the Network Tracker with complete details
• Ensure 100% followup compliance for highvalue connections, with no missed reminders
• Deliver smooth coordination of all professional events with zero scheduling conflicts
• Achieve consistently positive feedback from at least 90% of professional contacts engaged during the year