Associate - Finance & Administration

We are looking for a detail-oriented Associate – Finance & Administration to support financial operations and manage day-to-day administrative activities. The role involves handling invoicing, vendor coordination, inventory management, office administration, travel arrangements, and supporting employee engagement activities.

Key Responsibilities

Finance Support

• Assist in preparing and managing client invoices and tracking payment cycles.
• Support accounts payable and accounts receivable processes.
• Maintain financial records and assist the finance team with budgeting, audits, and financial documentation.
• Facilitate execution of financial documents through e-signature platforms.
• Maintain cash expense and bill records required for statutory audits and submit monthly reports. Administration & Operations
• Support day-to-day office administration, facility coordination, and vendor management.
• Maintain vendor contact lists and ensure cost-effective procurement of services.
• Manage inventory and procurement of office supplies and consumables such as stationery, beverages, snacks, and cleaning supplies.
• Coordinate with the IT team to maintain hardware and inventory records. Facilities & Maintenance
• Coordinate with internal teams and vendors for maintenance of office equipment and facilities including power supply, ACs, lights, water dispensers, and other utilities.
• Liaise with the building maintenance team to resolve facility-related issues. Travel, Events & Employee Support
• Arrange travel bookings and logistics for approved team travel.
• Support event coordination and employee engagement activities with HR and vendors.
• Assist with employee onboarding/offboarding documentation, banking coordination, and insurance support.

Requirements

• 0–2 years of experience in Finance, Administration, or Operations.
• Basic understanding of invoicing, accounts payable/receivable, and administrative processes.
• Good communication, coordination, and organizational skills.
• Proficiency in MS Excel, Word, and documentation tools.
• Ability to manage multiple administrative and operational tasks efficiently.