Real Estate Executive Support - 12 Months FTC

About the role

We’re looking for an organised and proactive Executive to join our Real Estate team, supporting a large-scale leasehold consents project. Working as part of a dedicated project team, you’ll support the end-to-end administration of licence applications and associated documentation. You’ll help ensure applications are processed accurately, stakeholders are kept informed, and key project deadlines are met.

This is a great opportunity to play an important role in the smooth and efficient delivery of a high-volume Real Estate project.

Key responsibilities

Provide administrative support in relation to applications for Licences to Alter and other leasehold consents and their subsequent negotiation. Prepare and issue standard correspondence relating to consent applications and subsequent negotiations. Track licence applications and maintain records of outstanding approvals, comments and conditions.

Coordinate information requests between landlords, tenants, managing agents, surveyors and legal teams. Monitor key dates and ensure leasehold consent matters progress in line with project requirements. Assist with the preparation, execution and completion of documentation relating to Licences to Alter and other leasehold permissions.

Maintain accurate records of completed consents and supporting documentation. Coordinate information requests and ensure actions are completed within agreed timescales. Monitor workflow volumes and highlight potential delays or risks. Ensure information is recorded consistently and accurately. Prepare progress updates and status reports.

Maintain confidentiality of client and business information. Escalate issues that may impact project delivery or deadlines. Assist with audit and compliance requirements where necessary. Support the wider team where required. Participate in team meetings and project reviews. Your skills and qualifications Strong organisational skills with the ability to manage multiple tasks simultaneously.

Excellent attention to detail and accuracy. Ability to manage competing priorities and meet deadlines. Strong written and verbal communication skills. Proficient in Microsoft Office, particularly Excel, Word and Outlook. Experience using case management systems. Experience working in a high-volume administrative environment.

Confidence communicating with a range of internal and external stakeholders. Professional, proactive and client-focused approach. Desirable Experience supporting Real Estate or property services teams. Experience supporting licence applications, planning applications, permits or similar regulatory processes. Knowledge of commercial property processes.

No Recruitment Agents Please! Smart. Bold. Together. We Are Freeths. Become part of the team at Freeths. View some of our recent highlights on our website here . We welcome applications from people of all backgrounds and experiences. If you require any adjustments during the recruitment process, please let us know and we will be happy to support you.