Administrative Assistant

Worthington, MN Position Summary We’re looking for a highly organized Administrative Assistant to support daily operations across multiple departments. This role combines administrative support, inventory coordination, customer service, billing, and data entry. The ideal candidate is detail-oriented, comfortable multitasking, and enjoys working in a fast-paced environment while providing excellent service to both customers and coworkers.

Key Responsibilities

Process and review daily customer and warehouse orders. Maintain and update product pricing across multiple company locations. Enter invoices, inventory receipts, credits, and billing transactions into company systems. Monitor inventory records and process adjustments as needed. Prepare, print, scan, and distribute warehouse and delivery paperwork.

Code invoices and maintain accurate administrative records. Answer phones, assist walk-in customers, and respond to inquiries. Coordinate with warehouse personnel, drivers, and store locations. Perform general office duties including filing, organizing records, and maintaining a clean office environment. Assist with additional administrative and operational projects as assigned.

Qualifications

High school diploma or GED (Associate degree preferred). 2+ years of administrative or office experience. Strong computer and data entry skills. Excellent organizational and time management abilities. Ability to prioritize multiple tasks with attention to detail. Strong communication and customer service skills. Experience with inventory, accounting, ERP, or point-of-sale software is a plus.

Ability to work independently and as part of a team. What You’ll Bring Positive attitude and willingness to learn. Strong problem-solving skills. Dependability and professionalism. Ability to adapt to changing priorities. Join a company where every day is different and your work plays an important role in keeping our operations running smoothly.

Pay: $17 - $19 per hour

Requirements

Provide administrative support to ensure smooth day-to-day operations at Cooperative Energy.; Manage calendars, appointments, and meetings with attention to detail.; Handle incoming calls, emails, and correspondence professionally and promptly.; Maintain organized files and records, both physical and digital.; Prepare and process documents, forms, and reports as needed.

; Assist with data entry, tracking, and basic report generation.; Support office inventory and ordering supplies to keep workstations stocked.; Coordinate with team members and other departments to relay information accurately.; Maintain confidentiality of sensitive information and internal company documents.; Follow company policies, procedures, and quality standards consistently.

; Demonstrate strong customer service skills when interacting with employees, vendors, and visitors.; Use common office software and tools (including email, spreadsheets, and document management) effectively.

Want to work for one of the most successful Energy Cooperatives in the Midwest? Looking for a career change? We’ve got what what you are looking for. We offer competitive pay and benefits such as life, health and supplemental insurance, dental, vision, Life insurance, short term disability, 401K, pension plan, PTO, bonus incentives, employee referral bonus and so much more.