Bilingual Safety Admin (ESS-425)

Position Overview

We are seeking a reliable, detail-oriented, bilingual Administrative Assistant to support the Health and Safety team on a construction project. This role will provide administrative, documentation, coordination, and communication support to the Project Safety Manager and site team. The ideal candidate will be comfortable working in a construction site environment, proficient in Microsoft Office and SharePoint, and capable of delivering site safety orientations in a second language by following an established script.

Local candidates are preferred.

Key Responsibilities

Provide administrative support to the Project Safety Manager and Health and Safety team in accordance with company policies, project requirements, and established procedures. Maintain accurate safety records, project documentation, reports, training records, and other required paperwork. Utilize Microsoft Office applications, including Word, Excel, and PowerPoint, as well as SharePoint, to manage documentation, track information, and support project operations.

Perform general administrative duties, including filing, data entry, document preparation, correspondence, scheduling, calendar management, and telephone support. Assist with the preparation and submission of monthly reports and other project or client reporting requirements. Support communication and coordination between the Safety Manager, project management team, site personnel, clients, vendors, and external agencies.

Assist with site logistics, meeting coordination, travel arrangements, visitor management, and general team organization as needed. Support the implementation of required safety procedures, administrative improvements, and project-specific changes. Monitor assigned tasks and deadlines, promptly escalating issues or potential problems to the appropriate manager.

Contribute to the efficient day-to-day operation of the site safety team and help achieve established project and individual performance goals. Maintain confidentiality and comply with all applicable company policies, project procedures, and site requirements.

Qualifications

2–5 years of administrative or office support experience. Bilingual (English and Spanish) Communicate effectively with a diverse construction workforce. Proficiency in Microsoft Office, particularly Word, Excel, and PowerPoint. Experience using SharePoint and electronic document management systems. Strong organizational skills, attention to detail, and the ability to manage multiple priorities.

Dependable, team-oriented, and professional, with strong communication and interpersonal skills.