Administrative Assistant (Chelsea Legacy)

At Winn. Companies, our work starts with people — the residents who call our communities home, the neighborhoods we help strengthen, and the 4,600+ team members across 30 states, Washington, D.C., and Puerto Rico who make it all possible. As an award-winning owner, developer, and manager of high-impact, mixed-income apartment communities, we are proud to be one of the nation’s leading managers of multifamily housing and one of the largest operators of affordable housing communities.

We bring together people who care about quality housing, meaningful service, and making a difference every day. Through our innovative resident services platform and commitment to exceptional communities, we offer career opportunities for individuals who want their work to create lasting impact. Interested in learning more?

Visit Winn. Companies to explore our benefits , mission, communities, and career opportunities. About the opportunity Winn. Companies is looking for an Administrative Assistant to join our team at The Neighborhood Developers Portfolio , scattered portfolio in Chelsea, Revere, and Everett, affordable community with main office located in Chelsea, MA.

In this role, you will provide support to designated department with daily administrative procedures and special projects. The ideal candidate will also handle front desk phones and incoming traffic of residents and perspective residents. The pay range for this role is $24.00-$25.500 per hour. The selected candidate will adhere to the following schedule: Monday through Friday from 9:00AM to 5:00PM.

Responsibilities

Provide office support, including: maintaining files, ordering office supplies, handling incoming and outgoing mail, and assisting with shipping. Support team members with accurate, timely expense reports and detailed travel arrangements. Handle mail distribution and assist with document preparation (scanning, emailing, copying, etc.)

Manage building access, employee badges, and onboarding support for new team members (both in-office and remote). Obtain work orders from residents and documenting the work orders appropriately. Assist with collecting documentation from residents for recertifications. Assist with department operations, including: creating department check requests, filing paid invoices, preparing organizational charts and presentations, booking meetings and setting up conference rooms.

Greet visitors, answer phones, and make sure everyone who walks through our doors feels welcome. Complete special projects as needed.

Requirements

High school diploma or GED equivalent. Less than 1 year of relevant work experience. A current vehicle license in good standing and meet the driving records standards outlined in the Company Safe Vehicular Operations Policy. Basic familiarity with computer systems and web-based applications. Strong organizational and multitasking skills.

Excellent written and verbal communication skills. A welcoming, can-do attitude and a professional presence. Demonstrated organizational and recordkeeping skills with exceptional attention to detail.

Preferred Qualifications

Proficient with Microsoft Office applications: Excel, Word, Outlook, and PowerPoint. Bilingual Spanish Preferred.

Benefits

& Perks Eligible full-time U.S. employees enjoy a competitive benefits package, including: Generous paid time off, paid holidays, sick time, a floating holiday, and a day of service Medical, dental, and vision coverage, plus HSA, FSA, and dependent care savings options 401(k) with company match and company-paid life, AD&D, and long-term disability insurance Tuition reimbursement, professional development opportunities, and career growth resources Wellness programs, employee assistance resources, commuter benefits , and employee discount programs Flexible work options for eligible positions Learn more about our benefits at https://www.

winnbenefits.com . If you are a California Resident, please see our Notice of Collection here . It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Salary will vary based on job responsibilities and scope, geographic location, candidate’s relevant experience, and other factors. Internal candidates, please apply here: Internal Careers Hub