Billing Coordinator

Job Title Billing Coordinator Reports To Chief Program Officer; Director of Finance & Billing Job Purpose The Billing Coordinator at The Inspired Community Project (TICP) plays a vital operational role in ensuring the timely, accurate, and efficient management of billing for Early Intervention (EI) and Related Services Authorization (RSA) services.

This position is responsible for overseeing provider billing submissions, maintaining accurate records of service hours, and coordinating closely with service providers and the HR team to support weekly payroll processing. The ideal candidate is highly organized, detail-oriented, proactive, and able to maintain strong systems that support both compliance and smooth day-to-day operations.

This role is essential in helping ensure our providers are paid accurately and on time, while also supporting the overall financial and administrative health of our program. At TICP, we believe that strong systems create stronger support for our children, families, and team members. The Billing Coordinator is a key part of making that happen.

What You’ll Do! Oversee and manage all billing processes related to EI and RSA services Monitor service provider billing submissions to ensure all session documentation and billing are submitted accurately and on time Follow up with service providers regarding missing, incomplete, inaccurate, or late billing submissions Review and verify provider service hours for consistency, accuracy, and alignment with scheduled/provided services Maintain organized, up-to-date billing records and supporting documentation for internal tracking and compliance purposes Prepare and submit weekly service provider hours to the HR team to support timely and accurate payroll processing Collaborate with HR and leadership to resolve billing discrepancies, payroll concerns, and provider questions as needed Ensure deadlines are consistently met for both billing and payroll-related submissions Support the development and maintenance of efficient billing workflows, systems, and accountability practices Help ensure TICP remains compliant with documentation and billing standards related to EI and RSA services Provide general administrative support related to billing operations, provider coordination, and internal reporting as needed What You’ll Need!

Minimum of 2 years of experience in billing, payroll coordination, administrative operations, or a related support role preferred Previous experience with Early Intervention (EI) and/or RSA billing strongly preferred Strong attention to detail with the ability to review and maintain highly accurate records Excellent organizational, time management, and follow-up skills Strong written and verbal communication skills Ability to manage multiple deadlines in a fast-paced, team-oriented environment Comfortable collaborating across departments and maintaining professionalism when holding providers accountable for deadlines Proficiency in Google Workspace, especially spreadsheets and tracking systems Who You Are!

The ideal candidate is: Highly organized and dependable Detail-oriented and process-driven Proactive in communication and follow-up Comfortable balancing structure, deadlines, and accountability A collaborative team player who values accuracy and efficiency Passionate about supporting the operational systems that help children, families, and providers thrive Schedule Monday – Friday: 9:00 AM – 5:00 PM Salary & Compensation Salary: $60,000 annually Benefits (Full-Time Employees) Medical & Vision | 401k | HSA | Commuter Benefits- immediately eligible upon hire PTO: Total 7 weeks [31 days] Discretionary PTO Days : [15 Days - can roll over] 3 weeks PTO per calendar year.

Predetermined PTO Holidays : [11 Days - do not rollover] MLK Day, Presidents Day, Employee Appreciation Day (March), Autism Advocacy Day (April), Memorial Day, Juneteenth, Independence Day, Labor Day, Indigenous Peoples Day, Thanksgiving & Black Friday Predetermined PTO Weeks : [10 days - do not roll over] Last week of August & the week between Christmas and New Year