Special Education Specialist II - Central Administration Special Education Office

About Us

California Montessori Project (CMP) is a successful public charter school network based in the greater Sacramento area with an exceptional TK-8 Montessori program that is tuition-free and open to all students. The network serves over 3,000 students on seven campuses. CMP is authorized through and maintains strong relationships with four school districts: Elk Grove Unified School District, Sacramento City Unified School District, San Juan Unified School District and Buckeye Union School District.

CMP teachers are supported in pursuing dual-certification, holding a Montessori certification from an AMS-accredited training center and a California state credential. The CMP Leadership Team, including the Governing Board, Directors, Principals, and Deans, provide stability and focused guidance to the organization. CMP Mission: The Mission of the California Montessori Project is to provide a quality, tuition-free, TK-8, Montessori education that challenges our students to reach their full potential.

Summary/Objective The Special Education Specialist II is an Operations & Data Technician role that supports the Special Education Department through a combination of administrative support, operational coordination, and data management. This role ensures accurate data reporting (including CALPADS), efficient department operations, and direct support to the Director of Special Education to maintain compliance, organization, and effective service delivery across campuses.

Essential Functions

Special Education Department Operations & Leadership Support Provide administrative and operational support to the Director of Special Education, including coordinating department schedules, meetings, and key initiatives Maintain systems for tracking deadlines, compliance requirements, contracts, meetings, and department deliverables, ensuring items are completed in a timely manner.

Draft, prepare, and distribute professional communications, reports, presentations, and meeting materials Coordinate department meetings, trainings, and cross-functional projects, including logistics, documentation, and follow-up activities Anticipate operational needs, identify gaps or overdue items, and proactively communicate recommendations and next steps to special education department leadership Serve as a central office resource for Special Education operational processes, systems management, compliance tracking, and department coordination.

Special Education Operations Maintain organized systems for Special Education records, documentation, and compliance tracking Maintain systems for service tracking and documentation to support compliance with IEP requirements Coordinate logistics for staff onboarding, trainings, and department initiatives Assist with purchasing, budgeting tracking, and vendor coordination Coordinate the preparation, execution, tracking, and renewal of master contracts and individual service agreements with providers and vendors Coordinate the procurement, inventory management, and distribution of assessment materials, specialized resources, and departmental supplies to support Special Education program operations Coordinate Special Education technology, assistive technology, materials, and equipment management systems, including inventory tracking, distribution, collection, maintenance coordination, and replacement planning Support development and maintenance of Special Education department systems, procedures, and workflows Data Systems & CALPADS Reporting Manage and support Special Education data systems, including CALPADS and student information systems (e.

g., SEIS, Aeries) Perform data validation, reconciliation, and error correction to ensure compliance and accuracy Support state and federal reporting requirements, including CALPADS submissions and audits Generate reports related to service delivery, compliance timelines, and student data Monitor data integrity across systems and identify discrepancies for correction Assist with apportionment reporting and other required data submissions Systems & Administrative Support Support organization-wide special education data systems, reporting processes, and compliance monitoring activities (e.

g., SEIS Dashboard, CDE Monitoring Activities) Assist with enrollment, student information updates, and related administrative processes Collaborate with central office departments and external providers to support Special Education operations and service delivery Maintain and support Special Education department workflows, communication systems, and operational processes Manage and coordinate Extended School Year (ESY) administrative and operational processes, including enrollment tracking, family communications, materials procurement and distribution, and program logistics.

Competencies Strong proficiency in Microsoft Office and Google Workspace Ability to analyze, validate, and reconcile data with high accuracy Strong organizational and time management skills Excellent written and verbal communication skills Attention to detail and ability to manage multiple priorities Ability to maintain confidentiality and handle sensitive information Problem-solving and systems-thinking mindset Supervisory Responsibilities ( if applicable) None Work Environment This job operates primarily in an office environment with regular interaction across multiple campuses and departments.

The role requires managing multiple priorities and responding to frequent interruptions while maintaining accuracy and organization. Physical Demands While performing the duties of this job, the employee is regularly required to sit, stand, walk, speak, hear, and use hands to operate office equipment. Occasional lifting, reaching, and movement of light materials may be required.

Safety Measures Safety Protocols: Following established safety protocols and guidelines to ensure the physical and emotional well-being of all students. Proper Techniques: Utilizing appropriate techniques for assisting students with physical disabilities or behavioral challenges to prevent injury to both students and staff.

Health Considerations: Adhering to health and hygiene standards and being mindful of any allergies or medical conditions that students may have. Travel Requirements Occasional travel between CMP campuses and central office locations. Adherence to CMP’s Motor Vehicle Use policy is required. Required Education and Experience Prior experience in administrative, office, or data-related roles Experience working with databases, spreadsheets, or reporting systems Strong technical and organizational skills Preferred Education and Experience Experience in a school or Special Education setting Experience with CALPADS, Aeries, or similar student information systems Experience with compliance reporting or audits Compensation and Benefits Time Off: Sick leave, paid holidays, vacation (as applicable by position), Retirement: 403(b) and 457 retirement plans through CalSTRS Pension2 according to California state law, California Education code and CMP policy.

Medical, Dental, and Vision Insurance for Full Time Positions: Comprehensive coverage for you and your eligible dependents. Childcare Support: Access to free before and after care through Club M for employees with students enrolled at a CMP campus (subject to availability; application fees apply). Flexible Spending Accounts (FSA): Options for health care and dependent care.

Employee Assistance Program (EAP): Confidential support for personal or work-related challenges. Mental Health Support: Access to Nivati, a mental health platform offering counseling, coaching, and wellness tools. AAP/EEO Statement: It is the policy of California Montessori Project to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, or any other protected characteristic under applicable law.

This policy applies to all employment practices including recruitment, hiring, compensation, promotion, training, and termination. Other Duties: This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.