Inventory Specialist

Description We are looking for an organized and detail-oriented Inventory Specialist to manage inventory accuracy across our third-party logistics (3PL) network. This role is responsible for reconciling inventory records, investigating discrepancies, coordinating claims and adjustments, and working closely with external warehouse partners to ensure inventory is accurate across all systems.

The ideal candidate has experience in inventory control, supply chain, or logistics, strong analytical skills, and the ability to investigate issues and follow them through to resolution.

Requirements

Review and reconcile inventory transactions from third-party warehouse partners, including receipts, shipments, transfers, damages, and adjustments. Compare inventory records across internal systems and 3PL warehouse systems to identify and resolve discrepancies. Investigate inventory shortages, overages, damages, receiving errors, and shipping discrepancies.

Analyze inventory variances, identify root causes, and recommend corrective actions. Coordinate inventory adjustments and manage claims with 3PL partners when losses or damages occur. Maintain accurate reconciliation records and supporting documentation. Monitor inventory balances and investigate unusual activity or unexplained variances.

Coordinate new product setup and inventory requirements with 3PL facilities. Communicate with internal departments and external warehouse partners to ensure timely and accurate inventory processing. Support cycle counts and physical inventory reconciliation as needed.

Qualifications

2–4 years of experience in inventory control, warehouse operations, supply chain, logistics, or a related field. Experience working with third-party logistics providers (3PLs) or external warehouse partners. Experience reconciling inventory across multiple systems or data sources. Proficiency in Microsoft Excel, including formulas, sorting, filtering, lookups, and pivot tables.

Strong analytical, problem-solving, and organizational skills. Excellent written and verbal communication skills. Ability to manage multiple priorities, meet deadlines, and independently follow through on investigations. Experience with ERP or warehouse management systems (WMS), such as SAP, Oracle, Net. Suite, or Microsoft Dynamics, is preferred.

Experience with inventory claims, cycle counts, and physical inventory processes is preferred. Experience in food, beverage, consumer packaged goods (CPG), or manufacturing is a plus. Familiarity with lot-controlled, date-sensitive, or shelf-life inventory is a plus. Our Commitment to You At Jimmy's Gourmet Bakery, we believe our team's success starts with feeling valued and supported.

That's why we offer: Competitive pay and performance bonuses 401(k) with company match Health, dental, and vision insurance Company-paid life insurance and EAP support Generous PTO and career growth opportunities Join a team that values your contributions and well-being.