Admin Coordinator

Job Summary

The Admin Coordinator will play a crucial role in ensuring smooth administrative operations, focusing primarily on the preparation, distribution, and filing of memos within the organization. This role requires excellent communication skills, attention to detail, and the ability to manage multiple tasks efficiently.

Key Responsibilities

Write, proofread, and format memos for internal communication. Ensure memos are aligned with the organization's tone, policies, and objectives. Edit and review memos for clarity, accuracy, and compliance with organizational standards. Distribute memos to appropriate teams or departments in a timely manner. Ensure memos are archived in a centralized and organized manner for future reference.

Track the acknowledgment and receipt of memos by recipients. Provide general administrative support to various departments, including calendar management, meeting coordination, and office organization. Maintain an organized filing system for both physical and electronic documents. Assist with preparing reports, presentations, and other documents as required.

Act as a liaison between departments to ensure timely communication and memo distribution Assist in coordinating meetings, including preparing agendas and taking meeting minutes when necessary. Address any queries regarding memo content or distribution. Ensure that all official documents, including memos, are properly recorded, classified, and stored in accordance with the organization’s filing policies.

Ensure confidentiality and security of sensitive information in memos and other documents.

Qualifications

High school diploma or equivalent (Associate's or Bachelor's degree preferred). Proven experience in an administrative support or coordinator role. Strong written and verbal communication skills. Attention to detail and ability to proofread and edit documents. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Ability to multitask and manage time effectively in a fast-paced environment. Strong organizational and filing skills.