Fabrication Services Project Coordinator

COMPANY SUMMARY: A third generation family-owned business, Shapiro & Duncan has been serving customers in DC, Maryland and Virginia since 1976. The company is known for their award-winning company culture and complex commercial, government and institutional design-build projects that require first-rate performance, work quality and customer service.

We specialize in full service mechanical solutions which include engineering, coordination, prefabrication assembly, construction, service and maintenance. Fabrication Services Project Coordinator Employment Type: Full-Time with Benefits Compensation: $28–$40 per hour, based on experience and qualifications Location: Landover, Maryland Reports To: Jeremy Kunko, Fabrication Services Manager Department: Fabrication Services Schedule: 6:00 AM–2:30 PM, with overtime as required Position Summary S&D is seeking a highly organized, dependable, and hands-on Fabrication Project Coordinator to support Fabrication Services Manager, with the coordination and tracking of fabrication projects from order through delivery.

The primary purpose of this position is to take the day-to-day project coordination, paperwork, scheduling, follow-up, and logistics workload off the Fabrication Services Manager so he can focus on department management, customers, production priorities, and higher-level project requirements. The Project Coordinator will own the organization of each job's paperwork, production package, job tracking, material coordination, some customer communication, and shipping logistics .

The goal is to make sure every job is properly set up, Turned over internally with complete information, stays on schedule, ships correctly, and is properly closed out (Invoiced and Customer satisfaction) This position works closely with Fabrication Services Manager, Fabrication Material Coordinator, Fabrication Quality Control Coordinator, Welding Manager/Super and production team, customers, vendors, purchasing, and freight carriers.

This is a hands-on coordination role that requires regular interaction with both the office and fabrication floor. The Project Coordinator must be comfortable reviewing drawings and job information, tracking materials, communicating with production personnel, coordinating inspections, attending meetings, following up on open items, and keeping customers informed.

Key Responsibilities

1. Order Setup & Job Organization Open each job after award and organize the PO, scope, drawings, specifications, required ship date, customer information, and project contacts. Establish and maintain an organized project file for every job. Review job requirements and identify missing information before release to production. Track material requirements, purchase orders, and expected delivery dates. Coordinate with purchasing and vendors regarding material status. Work with the Fabrication Material Coordinator to verify incoming materials and document shortages, damage, or incorrect material. Report material discrepancies and potential project impacts to Fabrication Services Manager promptly.
2. Production Package & Turnover Build and maintain the complete release-to-production Turnover package . Organize drawings, specifications, material information, Turnover Documents, schedules, and other required documentation. Issue the Turnover once the required information is complete. Obtain required sign-off from Fabrication services Manager before production release. Confirm Welding Managers production teams availability and coordinate the planned production slot with the welding schedule. Maintain and update a “Production Schedule” Identify missing information or unresolved issues that could prevent a job from being properly turned over to production. Maintain accurate job status and production records.
3. Schedule & Project Tracking Track each job from order through material receipt, production, inspection, QC, shipping, and delivery. Maintain current project schedules and target dates. Monitor progress and identify potential schedule risks early. Bring delays, missing information, material issues, or other risks to Fabrication Services Manager’s attention. Follow up with the appropriate personnel to keep jobs moving. Maintain accurate records of project status and outstanding items. Help ensure customer-promised dates are realistic and achievable.
4. Customer & Project Communication Keep customers informed of project status, schedule, and shipping information. Communicate schedule changes and delays within the limits established by Fabrication Services Manager Coordinate customer witness points and inspection requirements with Fabrication Services Manager and Fabrication Quality Control Coordinator Attend project meetings as requested via Teams or conference call Take meeting notes, track action items, and follow up on outstanding requirements. Serve as a reliable communication link between customers, vendors, production, QA/QC, and Fabrication Services Manager Help ensure customers always know where their order stands.
5. Shipping & Logistics Coordinate freight and book carriers for completed jobs. Confirm pickup and delivery windows with customers and carriers. Coordinate pre-load verification with Fabrication Material Coordinator. Verify counts, labels, condition, and required documentation before shipment. Assist Fabrication Material Coordinator to prepare BOLs, load photos, shipping notices, and other required shipping documentation. Coordinate with freight carriers regarding pickup requirements and delivery information. Communicate shipment status and tracking information to customers. Ensure all required documentation is completed before a job ships.
6. Job Closeout Maintain complete and organized job records from order through delivery. File drawings, correspondence, inspection records, shipping documents, and other project documentation. Gather actual labor hours, material costs, freight costs, and other available job information for management review. Assist Fabrication Services Manager with project closeout and margin review. Identify missing documentation or unresolved items before final closeout.
7. Management Support Provide direct project coordination and administrative support to Fabrication Services Manager. Take ownership of routine project tracking, follow-up, documentation, scheduling coordination, and logistics. Prepare project status updates and reports for Fabrication Services Managers review. Maintain a current list of open items, upcoming requirements, material needs, schedule concerns, and customer commitments. Help Fabrication Services Manager quickly identify which jobs need attention and why. Follow through on tasks delegated by Fabrication Services Manager until completion. Handle routine coordination independently while escalating issues that require management decisions. Help keep projects moving when Fabrication Services Manager is managing multiple priorities.

Qualifications

3+ years of experience in project coordination, production scheduling, logistics, fabrication, manufacturing, construction, or a related field preferred. Fabrication, piping, mechanical construction, or industrial experience strongly preferred. Ability to read and understand drawings, POs, specifications, packing lists, BOLs, and project documentation.

Experience coordinating freight and shipments preferred. Strong Excel and computer skills; ability to learn Stratus, mSuite, and other company systems. Strong organizational and time-management skills. Excellent communication and follow-through. Ability to manage multiple jobs and priorities simultaneously. Comfortable communicating with customers, vendors, QA/QC, production personnel, and management.

Comfortable working both in an office and on an active fabrication floor. Valid driver's license and acceptable driving record required. Forklift Cert or ability to obtain within six months Physical & Work Environment Regular walking and standing throughout an active fabrication facility. Ability to safely navigate an industrial environment.

Ability to bend, stoop, reach, climb stairs, and work around active fabrication operations. Ability to occasionally lift, carry, push, or pull materials consistent with job requirements. Ability to safely work around welding, cutting, cranes, forklifts, lulls, trucks, and other fabrication equipment. Ability to wear and properly use required PPE.

Schedule Full-time position, normally 6:00 AM–2:30 PM , Monday through Friday. Overtime or schedule adjustments may occasionally be required based on project requirements, customer inspections, production schedules, urgent quality issues, or shipping requirements.