Require an ADMINISTRATOR in Harare, Zimbabwe

Coordinate the effective day-to-day running of office operations across all branches and departments. Maintain accurate, accessible, and audit-ready administrative records, files, contracts, licences, service agreements and statutory registrations. Monitor office supplies, stationery, and staff amenities, and coordinate timely procurement and equitable distribution.

Oversee facilities and property maintenance, routine inspections, repairs, utilities, water quality, emergency preparedness and fire-safety compliance. Maintain the asset register and accurate property-related records, including asset status and location. Administer the company fleet by monitoring vehicle condition, inspections, servicing, insurance, licensing, repairs, breakdown support and service histories.

Process procurement requests in line with policy by validating needs, sourcing competitive quotations, obtaining approvals, issuing purchase orders and confirming receipt of goods and services. Coordinate with Finance on budget availability, supplier and property-related payments, expenditure monitoring, reconciliations and cost-saving initiatives.

Manage relationships and performance standards for landlords, security providers, cleaners, gardeners, maintenance contractors, utility providers and other vendors. Provide backup reception support, including handling calls, welcoming clients, scheduling appointments and managing meeting-room bookings. Prepare daily updates, weekly administrative reports, monthly fleet reports and structured work plans for the Finance Manager.

Supervise and guide the Receptionist and Driver/Messenger, and coordinate contract support staff to maintain professional service standards. Any other duties as specified in the job description.

Requirements

Bachelor’s degree in Business Administration or a related field; a master’s degree is an added advantage. One to two years of relevant administrative experience. Working knowledge of office administration, records management, procurement procedures, facilities coordination, fleet administration and vendor management. Basic accounting knowledge and the ability to reconcile expenditure and maintain accurate supporting documentation.

Strong planning, organising, prioritisation and problem-solving skills. Excellent verbal and written communication skills. Awareness of statutory, safety and regulatory requirements relevant to office premises, vehicles and business operations.