Administrative Assistant

KEY RESPONSIBILITIES

Provide administrative support to department leads and staff. Manage and maintain accurate records of Sefwi IRECOP. Prepare reports, presentations, and correspondence related to Sefwi IRECOP. Manage and update facility databases and (electronic) filing systems. Process paperwork for Sefwi IRECOP operations/activities, including permits, contracts, and certificates.

Coordinate communication and correspondence between internal departments and external stakeholders (e.g., vendors, regulatory agencies). Schedule meetings, appointments, and travel arrangements for personnel. Manage and maintain office supplies and equipment. Assist with processing invoices, payments, and other financial transactions.

Maintain a clean and organized work environment, including reception duties (greeting visitors, answering phone calls and emails). Coordinate the activities of General Service staff and other service providers. Process and ensure payment of utility bills (phone, electricity, water etc.) Stay up to date on relevant regulations and procedures governing MSW management and recycling.

Perform any other administrative duty(s) assigned by Supervisor. JOB SPECIFICATION Education  A minimum of an HND or bachelor’s degree in business administration, Management Studies, Human Resource Management, Office Administration, or a related field.  Relevant administrative or secretarial qualifications will be an advantage.

Experience  At least one to two years of relevant administrative or clerical experience is preferred.  Experience in a manufacturing, recycling, composting, or industrial environment will be an added advantage.  Previous experience using office equipment and computerized filing systems is desirable. Required Competencies  Excellent verbal and written communication skills.

 Good organizational and time-management skills.  Proficiency in Microsoft Word, Excel, Outlook, and other office applications.  Strong attention to detail and accuracy.  Ability to manage multiple tasks and meet deadlines.  Good interpersonal and customer service skills.  High level of integrity, discretion, and confidentiality.

 Ability to work independently and as part of a team.  Problem-solving and record-management skills . Send your application to; [email protected]