Administrative Assistant (Part-time)

Position: Administrative Assistant (Part-time) The Administrative Assistant is an integral member of the team. The Administrative Assistant will provide general administrative and clerical support to ensure efficient day-to-day operations. Bilingual English/Spanish highly preferred.

Essential Duties

Provide information regarding services, conduct phone screens, and record information in the intake book. Interact with referral sources, clients and staff in a professional, ethical and caring manner. Answer/screen incoming phone calls; welcome and screen visitors; maintain reception area appearance; maintain knowledge of staff schedules.

Collect client fees, issue receipts, and record information on the computer. Collect all Medicaid client cards on a daily basis and swipe card using Medicaid machine. Report any benefit denials to appropriate staff. Maintain efficient and understandable filing system for administrative and clinical records; update filing system on a periodic basis.

Ensure charts are well organized. Maintain a supply of forms and pre-arranged intake folders. Disassemble charts of discharged clients and files appropriately. Input all daily client activity and client demographic information on the computer. Monitor the following internal records: Caseload updates, clinic appointment books, toxicology client roster, etc.

Schedule medical, psychiatric and intake appointments for clients as needed. Assist in safeguarding clients’ confidentiality in accordance with pertinent regulations, which include HIPPA and CFR42, Part 2. Assist in the maintenance and order of office and toxicology supplies. Assist in maintenance of the physical plant; report needed repairs in a timely manner; respond appropriately to emergencies; utilize appropriate agency resources in seeking to improve physical plant function and safety. Perform other duties as assigned. Minimum Requirements: 2-4 years of administrative work; substance abuse or allied health background a plus. Bilingual English/Spanish highly preferred. Must be amendable to hours. Tuesday

• Friday: 5:00pm - 9:00pm