Admin Assistant to Dir

The UNM Department of Psychiatry and Behavioral Sciences is seeking an outgoing, highly motivated professional to join the administrative team as an Administrative Assistant to the Director. This person will support Department Vice-Chairs, program directors and other faculty and staff. They will interact with multiple aspects of our complex department--a large department with approximately 250 faulty, staff and learners in multiple facilities and divisions.

The ideal candidate will be extremely organized, articulate, well focused, and creative, with excellent customer service skills, a "can-do" attitude and the ability to maintain confidentiality. The position requires a positive and self-motivated individual with demonstrated problem solving, interpersonal and communication skills.

Responsibilities

Provide confidential secretarial and administrative support for department directors/vice chairs/leadership: composing correspondence, screening and evaluating incoming and outgoing correspondence; complex scheduling; coordinating travel arrangements; facilitating meetings. Researching information, gathering data, coordinating projects/initiatives; record keeping, report preparation and presentations; data management, reports and summaries.

Maintaining databases, records and administrative/organizational systems, working extensively in Smartsheet, inputting data and creating systems, tracking admin processes, contracts and administrative tasks. Fiscal responsibilities: purchasing supplies; booking travel; membership renewals, etc. Tracking budget allocations; performing expense reconciliation and reporting.

Holding and maintaining in good standing a UNM Purchasing card. Serving as key point of contact - being present on-site, desk reception, managing phones. The Department of Psychiatry Behavioral Sciences is a multi-division department within the UNM School of Medicine. We provide excellent, innovative education to residents, medical students, and health professionals; the highest quality mental health care to the citizens of New Mexico; and pursue outstanding multidisciplinary research that helps solve important health problems.

Find out more here: https://hsc.unm.edu/medicine/departments/psychiatry/