0000006815.Senior Legal Secretary.Public Defender

Performs and coordinates a variety of complex secretarial and administrative tasks to assist a unit or group of attorneys and assigned staff in drafting, processing, and preparing legal documents, correspondence, reports and applications; answers and properly routes routine telephone calls, ordering/maintaining office supplies, filing, and performing other general secretarial duties as directed.

1. Drafts, types and processes documents including legal documents, letters, memorandums, forms and applications.
2. Provides administrative support by researching questions, obtaining information, coordinating and disseminating information and following up on progress and status on projects within the legal department.
3. Assist in coordinating, scheduling and maintaining calendar of events for appointments and meetings.
4. Greets visitors, screens or route incoming calls, takes messages and answers routine inquires.
5. Maintains departmental files/records, disposition of records and conversion of files and completes necessary reports.
6. Enters and maintains case and statistical data, generates related reports and utilizes data terminals to access information.
7. Orders and maintains office supplies and equipment and receives and distributes mail to appropriate staff attorneys.
8. Performs other duties as assigned. Education, Experience and Training: Graduation from an accredited high school/GED program. Four (4) years job related experience or 60 college hours or a combination of the two. Special Requirements/Knowledge, Skills & Abilities: Ability to type 60 wpm. Candidates for all clerical, administrative and/or secretarial positions will be required to take and pass at least one skill(s) test(s) which will be determined by the Elected Official or Department Head based on the position and the operational needs of the department. Testing may include one or more of the following: 10-key, Coding, Data entry, Filing, Grammar, Math, MS Excel, MS Word, Proof Reading, Spelling, Sorting, Timed Typing (3 minute). Ability to interact effectively with the public and staff while maintaining confidentiality. Skilled in the utilization of personal computers with advanced word processing skills. Must pass pre-employment background investigation. Physical/Environmental Requirements: Ability to sit or stand for prolonged periods and lift/move inventory or files.