ECA Officer

The ECA Officer supports the ECA Manager / Assistant Manager in the design, coordination and promotion of the school’s ECA Department offerings across all FIS campuses. The role ensures smooth administrative and operational management, clear communication with stakeholders, and the consistent delivery of high-quality enrichment experiences aligned with FIS values.

Responsibilities

Respond promptly and professionally to enquiries about the ECA Department offerings Assist in the coordination, promotion, and implementation of all ECA Department offerings, including activity selection, scheduling, and communications Support the setup and maintenance of the EDUKA (database) platform Create and update promotional materials and visual content Confirmation of facilities and transport bookings, including off-site facilities Compile contracts and relevant documentation Prepare, update and communicate termly master lists, registration data, and reports; manage registration changes Liaise with the Bus Department, Bus Companies and other providers to confirm shuttle bus quotas, timetables, and logistics Oversee daily ECA operations on campus, ensuring smooth procedures for student supervision, attendance, safety, and coach coverage Coordination of Student Helpers to support the ECA Department offerings Maintain effective communication with all stakeholders Monitor ECA sessions, including assembly and dismissal, to ensure student safety and adherence to schedules Support the quality assurance of ECA programmes by observing sessions, tracking attendance, and collecting feedback Processing of financial transactions and validation of invoices Assist with any ad-hoc tasks required by the department Requirements Minimum of three years’ experience in a similar administrative or coordination role Strong proficiency with Google Suite, database, mail merge and report generation Fluent spoken and written English; French, Cantonese or Mandarin a plus Solid organisational and data management skills Experience handling vendor contracts, scheduling systems and activity coordination Highly organised with strong attention to detail and accuracy Able to manage multiple tasks and deadlines in a dynamic environment Strong interpersonal and communication skills across cultures and age groups Resilient, adaptable, and calm under pressure Be legally permitted to work in Hong Kong Benefits 39 hours per week – Full time Entitled to 5 weeks of annual leave per year Medical Insurance coverage MPF