Account Receivables Clerk

Position Overview

The Part-Time Accounts Receivable Clerk will support our accounting department by ensuring the timely and accurate processing, posting, and reconciliation of customer invoices and payments. You will experience high-volume data entry, verifying delivery receipts against billings, and maintaining excellent communication with our logistics team and wholesale clients.

Key Responsibilities

• Payment Application: Post daily cash receipts, checks, and ACH/wire payments accurately to customer accounts.
• Invoice Verification: Process, generate, and distribute daily/weekly customer invoices for deliveries.
• Shortage & Credit Processing: Review, investigate, and reconcile billing discrepancies, including short-shipments, product returns, or freight-related credit requests.
• Collections & Communication: Maintain low aging thresholds by conducting polite, professional follow-up calls and emails on past-due customer accounts.
• Account Reconciliation: Reconcile customer statements regularly and ensure the aged trial balance aligns perfectly.
• Clerical Support: Assist the Accounting Supervisor with data entry, digital filing, and preparation for weekly or monthly financial close procedures.

Qualifications

& Experience

• Experience: Minimum of 1–2 years of experience in Accounts Receivable, bookkeeping, or a high-volume data-entry accounting role. Food service, grocery, or wholesale distribution industry experience is highly preferred.
• Software Skills: Proficiency in standard accounting software suites and enterprise resource systems. Strong working knowledge of Microsoft Excel (sorting, basic formulas, data entry) is required.
• Skills: Incredible attention to detail, exceptional data entry speed/accuracy, and clear communication skills for resolving client payment discrepancies.
• Reliability: Ability to maintain a consistent weekly part-time schedule onsite at our Duluth headquarters. Baily International of Atlanta is a Drug Free Workplace