Administrative Assistant Dealership

Hale Trailer Brake & Wheel Inc is a multi-location, full-service trailer dealership with an immediate opening at its Little Rock AR location. We are looking for a Admin to support all branch sales and rental operations. This is a great career opportunity if you enjoy a dynamic, fast paced work environment. Hale is an industry leading, family friendly company offering a challenging and fulfilling career opportunity with an attractive work/life balance, and who offers a competitive salary, excellent medical, vision & dental benefits, paid vacation, and a matching 401k plan.

Responsibilities

Provide administrative support to branch sales and rental operations. Receive, process, and create purchase orders. Issuing sales transaction invoices. Follow up with vendors & customers for missing invoices and statements. Support credit and collections activities. Process vehicle tag and/or title applications for dealership sales.

Maintain insurance certificates for on-rent trailers; assist with insurance claims for damaged trailers. Interface with the sales and rental team, as well as other branch locations as needed. Maintain customer, vendor, and trailer files. Directing feedback from customers to relevant departments. Supporting the sales department with other administrative tasks, if requested.

Demonstrate excellent customer service and build strong customer relationships with existing and new customers. Comply with the Company’s safety program.

Requirements

Must have a minimum of 3 years’ experience in a fast-paced office/administrative position. Must be able to manage multiple priorities and adapt quickly to the changing needs and priorities of the office and customer service demands. Must show initiative; work independently and with others, in a fast-paced environment, to achieve accurate and timely results while maintaining your own workload.

Must be proficient in Microsoft Office, possess intermediate computer skills and the ability to learn new applications quickly. Must have excellent organizational, communication and interpersonal abilities. Experience in a truck, trailer or heavy-duty equipment dealership is a plus. Familiarity with Tag and Title procedures a plus.

Must pass a standard pre-employment drug test.