Project Coordinator

Join us and be a part of our collaborative company culture, providing innovative, quality-built construction projects as a leading retail general contractor throughout California and the western United States. We are looking for a Project Coordinator who will support the successful delivery of construction projects by providing exceptional organization, communication, and administrative coordination throughout the project lifecycle.

This role partners closely with Project Managers, Superintendents, subcontractors, vendors, and clients to ensure project documentation, schedules, submittals, procurement activities, and closeout requirements are managed efficiently and accurately. Keep reading IF: YOU ARE SELF-DRIVEN AND PROACTIVE. You take ownership of your responsibilities and consistently follow through on commitments.

You thrive in a fast-paced environment, anticipate project needs, and work independently while ensuring project milestones and deadlines are met. YOU ARE A PROBLEM SOLVER AND TEAM PLAYER. You enjoy supporting project teams, finding solutions to challenges, and maintaining positive working relationships with Project Managers, Superintendents, subcontractors, vendors, and clients.

You understand that successful projects are built through strong communication and collaboration. YOU ARE HIGHLY ORGANIZED AND DETAIL-ORIENTED. You can manage multiple priorities simultaneously while maintaining accurate project records, tracking deadlines, and ensuring critical documentation is completed and distributed on time.

ESSENTIAL DUTIES

In the first 30 days and ongoing: Learn Eleven Western Builders' operations, construction processes, project workflows, and business lines. Build relationships with Project Managers, Project Executives, Superintendents, subcontractors, vendors, and internal departments. Become familiar with project documentation, including contracts, specifications, plans, submittals, RFIs, change orders, and closeout requirements.

Gain proficiency in project management and construction software including Procore, Autodesk Construction Cloud, Bluebeam, Sage 300, and Microsoft Office. Support project startup activities, document control processes, procurement coordination, and project tracking activities. Within the 6th to 9th-month mark and ongoing: Independently manage project coordination activities across multiple projects.

Track project milestones, deadlines, permits, inspections, and deliverables. Monitor RFIs, submittals, change orders, and project logs to ensure timely completion. Support Project Managers with owner reporting, forecasting, and project communications. Identify potential documentation or communication issues and proactively assist in resolving them.

Provide administrative and coordination support to both field and office teams. By the 12th month mark and ongoing: Serve as a trusted project support resource capable of managing multiple projects simultaneously. Coordinate project activities from startup through closeout with minimal supervision. Ensure project records are accurate, organized, and maintained according to company standards.

Support successful project delivery through strong communication, accountability, and execution. Demonstrate leadership, professionalism, and a commitment to operational excellence on every project. EDUCATION, SKILLS & EXPERIENCE: Associate's degree in Construction Management, Business Administration, Project Management, or a related field preferred.

Minimum two years of project coordination, construction administration, or project support experience preferred. Experience supporting commercial construction projects is highly desirable. Working knowledge of construction documents, submittals, RFIs, change orders, and project closeout processes. Proficiency in Microsoft Office Suite, including Excel, Outlook, Word, Teams, and Adobe PDF editing tools.

Experience with Procore, Autodesk Construction Cloud, Bluebeam, or similar project management software preferred. Strong organizational, prioritization, and time management skills. Ability to manage multiple projects simultaneously in a deadline-driven environment. Excellent verbal and written communication skills. WHO WE ARE: Since 1983, Eleven Western Builders, Inc.

has been a leading retail general contractor, delivering innovative, quality-built construction projects to a diverse group of clients. We approach every project with a goal of total satisfaction for our clients, ourselves, and all members of the project team, ready to conquer any obstacle that may arise. At Eleven Western Builders, we keep our promise to build the best projects, by providing our clients with top-level management and the highest quality fieldwork, on projects throughout California and the western United States.

We love this work, we were built to do it, and we are ready to earn our client’s trust!

BENEFITS

Annual Performance-Based Bonuses, Health Benefits Package, 401k, Company Issued Cell Phone and Laptop, Paid Holidays, Vacation, and Sick Time. SALARY RANGE: $28 to $34