Accounts Payable Assistant (temporary)

POSITION: Accounts Payable Assistant (temporary) LOCATION: We will only consider candidates legally authorized to work in South Africa . WORKPLACE TYPE: Flexible hybrid working environment CLOSING DATE: 08 November2026 JOB LEVEL: 12 POSITION SUMMARY: We are looking for a temporary Accounts Payable Assistant, who will process all aspects of accounts payable.

You will also support the team with all Finance & Administration functions. The Accounts Payable Assistant will administer payment, preparing and approving invoices, and expenses reports. You will be a resource for companies on payment and provide customer service and assist in the preparation of accounts payable reports.

The Accounts Payable Assistant will report to the Global Controller.

WHAT YOU WILL DO

Accounts Payable Prepare and monitor Accounts Payable Aging report, reconcile to Genral Ledger and suggest course of action for old invoices and following up with the appropriate decision makers. Assist, prepare, and review annual required filings for vendors (as applicable). Coordinated month-end invoice compliance, sending critical reminders to employees regarding pending submissions and approvals to secure an on-time financial close.

Process high-volume invoices by matching the invoices, having appropriate supports, and obtaining necessary approvals. Review expense reports and vendor invoices for appropriate documentation and compliance with company policies. Code invoices to the correct general ledger accounts, projects, and departments. Respond to vendor inquiries regarding payment status and resolve billing discrepancies promptly.

Help with weekly check runs, ACH wire transfers, and maintaining vendor files. Identify risks related to unpaid vendor invoices/expense reports for financial accuracy. Contribute to system enhancements, integrations, and process improvements that strengthened controls, audit trails, and collaboration within global departments.

Improve data integrity and operational continuity by identifying and escalating technical system issues related to migrations, programming logic, and system bugs. General Ledger Prepare respective monthly balance sheet reconciliations to ensure accuracy and completeness of financial records. Identify and resolve accounting discrepancies or variances between sub-ledgers and the general ledger.

Draft journal entries for month-end close, including accruals, prepayments, and reclassifications. Support the finance team with ad-hoc reporting and documentation requests for year-end or audit prep. Project Administration Maintain accurate accounts payable records across internal accounting systems and external platforms, improving financial tracking and reporting accuracy.

Ensure compliant payment processing by monitoring transactions, resolving payment issues, and addressing compliance-related requests. Process payment requests efficiently to support project operations. Participate in system improvement initiatives that enhanced process clarity, controls, audit readiness, and cross-functional efficiency.

Identify and escalated system and data integrity issues, contributing to improved platform reliability and operational performance. Customer Service Deliver responsive customer support by managing and resolving inquiries through shared and individual Outlook mailboxes. Improve customer issue resolution timelines. Maintain strong customer relationships.

WHAT YOU BRING: Bachelor's degree required in Accounting/Financial Management or other comparable education. Minimum 3 years of experience in bookkeeping, process administration , Accounts Payable / Accounts Receivable, or comparable experienc. Advanced Excel Skills with a demonstrated experience in accounting and accounting software.

BENEFITS

Be a part of a global organization with an impactful mission and a collaborative, respectful, and accountable culture. Enjoy opportunities for professional growth and career development. Benefit from remote working flexibility and flexible hybrid working environment. A favourable time‑off policy. Prioritize your wellbeing.

We have numerous ways to promote work-life balance. Apply now and let's grow together. We look forward to hearing from you and exploring how your skills can help us advance our mission. If you have any questions about the job vacancy, please contact the HR department: [email protected] The Rainforest Alliance encourages diversity and inclusion across the global organization.

With this commitment to diversity, we are proud to be an equal opportunity employer and do not discriminate on the basis of gender, race, color, ethnicity, religion, sexual orientation, gender identity, ages, disability and any other protected group.