HR & Payroll Coordinator

HR & Payroll Coordinator ────────────────────────────────── Denver Cold Storage, Inc. – Denver, PA Denver Cold Storage, Inc. is a third-party logistics warehouse providing frozen, refrigerated, and ambient storage solutions along with nationwide temperature-controlled transportation through Denver Logistics, LLC. We’re a growing, family-owned company built on empowerment, family, growth, and service.

We’re looking for dependable team members who take pride in hard work and want opportunities to grow.

POSITION SUMMARY

The HR & Payroll Coordinator supports payroll processing and daily Human Resources administration across the Denver Cold Family of Companies. Reporting directly to the Director of Human Resources, this position maintains accurate employee and payroll information, coordinates routine HR activities, and provides responsive employee support.

This role is responsible for day-to-day payroll administration and processing for Denver Cold Storage and Denver Logistics, working with the Director of Human Resources and Accounting as needed.

KEY RESPONSIBILITIES

Human Resources Maintain accurate employee files, HRIS records, and employee status changes. Prepare HR forms, letters, reports, and routine employee communications. Respond to general employee questions regarding HR support functions Support administrative HR projects, recordkeeping, and process improvements. Coordinate interview scheduling, candidate communications, and hiring paperwork.

Assist with new-hire onboarding, orientation scheduling, and employee documentation. Track completion of onboarding tasks and employee changes. Payroll Administration Maintain employee payroll profiles, pay rates, deductions, earnings codes, time-off plans, timekeeping settings, and supporting documentation in Paycor.

Prepare, audit, and process weekly payroll for both companies, including time records, adjustments, payroll reports, and variance reviews, subject to established approval procedures. Maintain payroll files and supporting records; coordinate post-payroll retirement contribution files and related follow-up. Culture & Employee Engagement Assist the Director of Human Resources and Marketing & Engagement with employee events, communications, and culture initiatives as needed.

QUALIFICATIONS

& EXPERIENCE 1–3 years of HR, payroll, administrative, or related office experience preferred. Exceptional accuracy, attention to detail, organization, and ability to meet recurring payroll deadlines. Demonstrated discretion and confidentiality when handling pay rates and sensitive employee information. Strong computer skills and ability to learn HRIS/payroll systems quickly; Paycor and spreadsheet experience preferred.

Clear communication skills and ability to work with employees across departments.