Accounting Specialist

Accounting Specialist We are seeking a detail-oriented and proactive Accounting Specialist to join our dynamic finance and accounting team. The successful candidate will be responsible for supporting various accounting functions, including payroll, timekeeping, billing, accounts payable/receivable, and financial reporting.

This role is crucial for maintaining the accuracy and integrity of financial records and ensuring compliance with company policies and relevant regulations.

Job Responsibilities

This position will be responsible for the following activities and functions in the Finance and Accounting Department: Financial Reporting:

• Support the Periodic/Monthly/Quarterly/Annual Financial Reports – Preparation (Day-to-Day and separate from interpretation and strategy)
• Support the Quarterly Jurisdictional Reports – Sales & Use, Property Tax, other Statutory filing requirements etc.
• Responsible for 1099 Reporting
• Support Project and Program Management reporting Invoicing/Accounts Receivable:
• Periodic/Weekly/Monthly/Milestone/Deliverable Invoicing
• Reconciliation of receipts and payment application to AR in accounting and following up on variances until resolved
• Periodic monitoring of outstanding receivables and maintenance of past due. Once per 15 days minimum.
• Ensuring all customers where ACH/Wire is available are set up for direct pay. Monitoring and depositing checks as necessary. Accounts Payable:
• Routine review and retrieval/import of subcontractor timesheets for labor accrual reconciliation
• Routine review and retrieval of employee and subcontractor expense reports
• Process employee expense reimbursements
• Tracking, saving, and reconciling subcontractor invoices to timesheets and G/L accounts
• Creating and maintaining new vendors in accounting system and bank payment system
• Tracking, saving and reconciling Vendor invoices
• Weekly generation of A/P Selection report
• Weekly generation of ACH/Wire/Check Disbursements
• Routine Maintenance of Vendor/Subcontractor profiles and on-boarding support
• Assistance with 1099 reconciliation/W9 collections/filings
• Fielding payment inquiries and providing resolution as necessary Timekeeping / Payroll:
• New employee set up in PEO/Payroll system
• Timesheet/Labor Imports and reconciliation
• Support new project onboarding and set up in the Accounting System
• Create project assignments for timekeeping and initial timekeeping budgets
• Payroll Submittal/Reconciliation
• Vendor/sub-contract management expertise
• Year End Purges and other YE processing reports as well as W2 administration Requirements Experience Requirements:
• At least of 2 years of Accounting experience preferred
• Project Based Accounting experience and thorough knowledge
• Federal Contracting/DCCA compliance is highly desired
• Experience in services/staffing industry is a plus
• Preparation of financial reports (periodic, monthly, quarterly, annual)
• Accounts Payable/Receivable management expertise
• Accounts Reconciliation skills
• Payroll and Timekeeping experience
• Vendor/sub-contract management expertise
• Strong written, oral, and presentation skills
• Customer Service oriented
• Detail oriented and focus on compliance, best practices, and continuous improvement Technologies and Tools:
• Unanet/Procas/Deltek or other Gov’t Contractor tailored Project based accounting software strongly preferred.
• Paychex or similar payroll/PEO platform experience
• Extremely proficient with MS Excel (Pivot Tables, Macros, etc.)
• Expensify experience is plus
• Experience with Microsoft 365/SharePoint online/OneDrive
• Extremely proficient with MS Word, PowerPoint
• Extremely proficient with Docu. Sign and Adobe DC Pro is preferred Education: Bachelor’s degree in Accounting, Finance or Business Administration required. Location: Remote; Resident in Fort Lauderdale area preferr