Administration Associate

Mainly provides admin assistant on client site in Hong Kong office and is part of the operations team

• Assistant to secretary team (handle monthly expenses report, enquiries with vendor, expense claims, file business cards, catering arrangement for meetings and meeting arrangement etc)
• Printing and binding of files for project requests. Familiar with printers, binding machine and paper cutter to deliver high quality of printing, copying, scanning, cutting and binding
• Remind IT/vendor/Sodexo team of the maintenance for the facilities (printers, binding machine and paper cutter) in printing rooms
• Coordinate the supplement of paper, covers, inks and other accessories which are necessary in printing rooms
• Coordinate with Concierge and secretary teams in meeting room setup
• Coordinate with cleaning ladies to keep a clean and tidy environment in printing room
• Handle monthly payment with expense allocation to case code
• Shred the discarded paper timely to well protect the confidentiality of files
• Handle Ad Hoc stationery order requested by users
• Handle all special and urgent delivery requests by the secretary team