Technical Project Manager

The Program provides support for scientific and technology systems (both physical and virtual) that advance the scientific mission. The Program is executed through contracts and groups of contracts that provide scientific and technological support for all areas of work. Day-to-day operations and support for scientific and technology systems are performed through the contract, which uses a task-based approach to support scientific instrumentation, data acquisition, data analytics, intra- and interagency collaboration capabilities, research engineering infrastructure, security considerations, and technical support.

Objectives The ITRB requires Program and Project Management (PPM) support for the contract. Support includes project analysis and management, contract and task management, budget analysis, and program support. Task Requirements In support of the PPM, the Contractor shall effectively and efficiently manage cost, schedule, and performance by using integrated program management systems and processes to support the entire portfolio of programs within the scope and manner that yields cost savings and/or performance efficiencies throughout the execution of all Tasks performed under this contract.

Task areas include but are not limited to:  Provide program and project management support for IT-enabled scientific and operational initiatives, including coordination of technical activities, system sustainment efforts, and platform enhancements for NCATS divisions and offices such as DPI, OD, and OAM.  Support for the Federal Program Manager (FPM) and Contracting Officer Representative (COR) in overall contract and task management, such as planning, budgeting, and reporting.

 Support for the FPM and Federal Task Leads (FTL) throughout the task lifecycle, to include providing technical advice for requirements development and task initiation, execution, and closeout.  Perform contractor-side contract administration, coordination, and communication for all contractor staff and subcontractors.

 Develop and maintain project schedules, milestones, risk registers, and status reports.  Coordinate deliverables and monitor performance to ensure alignment with contract requirements and program priorities.  Facilitate meetings, seminars, briefings, leadership engagements, document outcomes and track action items.

The support requirements within the scope of the SOW will be supplemented by procedures set forth in the ITRB Program Management Plan (PMP).  The contractor shall provide support to the PPM for the overall administration of the contract and management of all tasks issued under it.  The contractor shall work in coordination with designated federal staff and be responsible for performing non-inherently governmental activities associated with administration of this contract and task.

 The contractor shall assist with design, develop, test, implement, and maintain dashboard solutions to provide transparency to the various program administration, budget management and personnel (onboarding / offboarding) outlined above. Work with federal management to gather and finalize administration related requirements and build automated pipelines and reporting mechanism.

Work closely with federal teams to ensure the systems are fit for use and fit for purpose. The Contractor shall provide periodic and ad-hoc reports related to the contract and task.  Task Oversight – Oversee the execution of work being performed, seek clarification on assumptions related to tasks in progress, and assist with evaluating, recommending, and implementing technologies, personnel, and tools in support of management processes.

 Personnel Onboarding & Offboarding Support – Coordinate with designated personnel to support the onboarding and offboarding of staff, ensuring adherence to Government and prime contractor procedures. Work with subcontractor teams as needed to maintain consistency across personnel transitions.  Perform liaison responsibilities that include gathering initial project requirements, providing ongoing technical and administrative support of active Tasks, such as budget, travel approvals, ad hoc reporting, communicating, and reporting.

Contract Budget Support – The contractor shall provide budget support services limited to the contract and shall not perform budget or financial management functions for other programs or requirements outside of this contract. Support shall include:  Assisting the Federal Task Leads (FTLs) and Contracting Officer’s Representatives (CORs) with budget-related data calls, spending documentation, and financial reporting in support of budget formulation and forecasting activities.

 Providing supporting data and documentation for reconciliations, audits, and contract/tasks close-outs, as directed by the FTL or COR.  Contractor Financial Reporting – Maintain independent financial records for all work performed under this contract. The Government shall not rely on contractor-provided data as the authoritative source for burn rates or budget status.

Contractor-provided financial data shall serve as a secondary reference to be validated against Government financial systems. Assist with timely dissemination of budget and other program related information. Work with federal task leads and contract team(s) to identify, gather and disseminate relevant details.