Personnel Assistant (Employment) II

The Personnel Assistant (Employment) II performs a variety of administrative and clerical tasks to support the smooth operation of an office, including data entry, filing, correspondence management, and assisting personnel.

Responsibilities

The Personnel Assistant (Employment) II is responsible for a wide range of tasks that ensure efficient office operations: Administrative Support: Performs data entry, maintains records, organizes files, and manages both physical and digital filing systems to ensure information is easily accessible. Correspondence Management: Answers phone calls, takes messages, and distributes communications to the appropriate personnel.

Document Preparation: Assists in creating reports, presentations, memos, and other internal or external documents. Equipment Management: Operates standard office equipment such as printers, scanners, and copiers. Support Across Departments: Provides assistance to other teams as needed, including researching and retrieving records maintained by the organization on paper and in electronic format and administrative coordination.

The use of computers is relied on heavily for organizational, reporting, and tracking purposes. Advanced knowledge and extensive experience with various office software packages is necessary. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.

Duties, responsibilities and activities may change at any time with or without notice.

Qualifications

A minimum of 2 years of proven administrative working experience. Tech-savvy and experience with Microsoft Office Suites and email programs. Strong organization and time management skills. Ability to prioritize and multitask. Proactive approach to problem-solving. Flexibility. Good written and verbal skills. Good interpersonal and communication skills.

Strong attention to detail and accuracy in documentation. Desired Qualification: Commercial driver’s license with passenger endorsement. High School Diploma or GED. Valid driver’s license. Pay & Benefits: Hourly Compensation: $20.87. Hourly Health and Welfare: $5.09. This position is contingent upon contract award and funding.

Applicants selected may be offered a job - but cannot begin work until funding has been confirmed Job ID 2026-26377 Work Type On-Site Company Description Work Where it Matters Akima Facilities Operations (AFO), an Akima company, is not just another federal facilities contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.

At AFO, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States. For our shareholders, AFO provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.

For our government customers, AFO sustains mission readiness and ensures quality of life by maintaining high value assets and operations at peak performance and successfully manages these operations through accurately forecasting, managing, and aggressively controlling costs. As an AFO employee, you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values.

You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options. The Personnel Assistant (Employment) II is responsible for a wide range of tasks that ensure efficient office operations: Administrative Support: Performs data entry, maintains records, organizes files, and manages both physical and digital filing systems to ensure information is easily accessible.

Correspondence Management: Answers phone calls, takes messages, and distributes communications to the appropriate personnel. Document Preparation: Assists in creating reports, presentations, memos, and other internal or external documents. Equipment Management: Operates standard office equipment such as printers, scanners, and copiers.

Support Across Departments: Provides assistance to other teams as needed, including researching and retrieving records maintained by the organization on paper and in electronic format and administrative coordination. The use of computers is relied on heavily for organizational, reporting, and tracking purposes. Advanced knowledge and extensive experience with various office software packages is necessary.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. A minimum of 2 years of proven administrative working experience.

Tech-savvy and experience with Microsoft Office Suites and email programs. Strong organization and time management skills. Ability to prioritize and multitask. Proactive approach to problem-solving. Flexibility. Good written and verbal skills. Good interpersonal and communication skills. Strong attention to detail and accuracy in documentation.

Desired Qualification: Commercial driver’s license with passenger endorsement. High School Diploma or GED. Valid driver’s license. Pay & Benefits: Hourly Compensation: $20.87. Hourly Health and Welfare: $5.09. This position is contingent upon contract award and funding. Applicants selected may be offered a job - but cannot begin work until funding has been confirmed