Confidential Executive Assistant

The Warren Hills Regional School District has the following position available for the 2026-2027 school year: Confidential Executive Assistant Part-Time | 12-Month Position | Up to 25 Hours per Week Compensation: $25-$35 per hour, based on qualifications and experience Health Benefits: This position does not include district-provided health insurance benefits.

Warren Hills Regional School District is seeking a highly organized, proactive professional with strong writing skills, sound judgment, and the ability to manage competing priorities in a busy Central Office. This position requires discretion, attention to detail, and the ability to handle sensitive matters while producing accurate, timely work.

Reporting to the Superintendent, this individual will coordinate administrative assignments, develop district communications, and support projects from planning through completion. The position also provides confidential administrative and research support to the Superintendent and the district's negotiations team in preparing for collective negotiations.

The successful candidate will anticipate needs, work independently within established priorities, meet deadlines, and collaborate effectively with staff across the district.

Responsibilities

Assisting with grant writing, state reporting, and related documentation as directed. Coordinating calendars, appointments, meetings, and follow-up requests. Preparing accurate reports, presentations, meeting materials, and confidential documents. Organizing and tracking correspondence and designated email communications, identifying matters requiring administrative attention.

Drafting district announcements, newsletters, and other communications for administrative review. Creating and scheduling approved social media content and assisting with website updates. Gathering school and department highlights for Board reports and community communications. Coordinating with district staff and communications partners to ensure consistent, timely messaging.

Supporting district events, recognition programs, and special projects. Maintaining secure, organized records and tracking deadlines and action items. Collaborating with Central Office staff to improve workflows and provide support as assigned.

Qualifications

High school diploma or equivalent; additional education or training preferred. Administrative or secretarial experience, preferably in a school district or public organization. Excellent writing, editing, organizational, and interpersonal skills. Proficiency with Google Workspace, including Gmail, Calendar, Docs, Sheets, and Slides.

Experience with social media, website management, and tools such as Canva preferred. Demonstrated ability to maintain confidentiality and exercise discretion when handling sensitive information. Ability to prioritize assignments, work independently, and follow projects through to completion. Completion of required background checks and employment requirements.