Supr Admin & Fleet

The Supervisor, Admin &Fleet is responsible for ensuring the efficient and effective management of all administrative activities i.e. ATC Ghana’s Fleet, Office Facilities, Insurance Cover Renewals, Office supplies management and logistical support activities of the office to enable all other functions to operate effectively.

Develop and implement administrative systems, policies, fleet and facilities management plans. Develop and manage the implementation of the administration and fleet annual budget. Coordinate, supervise and evaluate all aspects of civil, electrical works in conjunction with SCM and QA teams Oversee repairs/maintenance/new installation work from contractors on all office equipment.

Monitor and ensure company vehicles are in their best conditions by conducting regular checks on fuel usage, tires, batteries and other vehicle accessories and regular maintenance schedule in place and adhered to. Creates and proposes improvements in systems and procedures in the department. Plan and control office stationery and sundries by implementing and monitoring a monthly inventory of all office supplies and ensuring supplies are restocked timeously and efficiently.

Ensure that all kitchen appliances are functional and well serviced. Efficient and effective management of the company fleet (Company, leased and hired fleet). Manages and ensure vehicle services are completed according to plan and on budget within the agreed timelines. Work and follow up with car insurance providers on cases of all insurance requirements e.

g. third party, comprehensive insurance. Work hand in hand with the officially designated fuel company to ensure that fuel cards are processed in time and records are accurate. Analyze all fuel allocations per month per car received from fuel supplier against the FMS system before signing off monthly fuel consumption.

Supply and manage office equipment’s, machines or properties to office and manufactures, kitchen utilities. Analyze all car mileage reports to ensure compliance with company policies and procedures by users. Ensure that all users are compliant with the fuel consumption, vehicle procedures and look after them responsibly by conducting regular audits.

In conjunction with Health and Safety team, ensure that drivers are trained on health & safety and defensive driving annually and as required Ensure driver licenses, road worthy and insurance certificates of company vehicles are properly monitored to ensure timely renewals as and when required. Ensure proper allocation of vehicles and drivers for Company pools cars Develop initiatives to manage Fleet costs efficiently.

Manage disposal process in line with company policy Maintain stationary supplies and coordinating deliveries. Maintain and update database on facilities and fleet Provide inputs in the preparation of Admin reports as per agreed scope and timelines. Manage the outsourced partners responsible for housekeeping and Fleet workers to ensure that processes and procedures are aligned with ATC Follow up on timely settlement of utilities bills, vendors and suppliers’ payments at ATC Ghana office Manage relationships with both internal and external stakeholders (vendors, suppliers, landlords) Record keeping of all documents pertaining to office administration i.

e. copies of purchase requisition or orders of fuel cards, office stationery and equipment, payment slips of office purchases. Other duties as assigned. A good Bachelors degree in Admin/Office management/Social Sciences preferred. Preferably 5+ years’ experience in similar role. Project management skills preferred