Administrative Assistant

Job Details: Job Location: 4750 118TH AVE N

• CLEARWATER, FL, Salary Range: $18.00 - $20.00, Position Summary: Responsible for creating the first impression of Hydro-Dyne Engineering to new and potential customers and employees, both by phone and in person. Responsible for providing general administrative support to Management and other departments as needed.

Responsibilities

Answers the phone in a timely manner and screens incoming calls, responding independently when possible or re-routing whenever necessary Accurately takes and relays messages Meets and greets all visitors; maintains visitor log, provides visitor badges or nametags and safety glasses for anyone entering the production area Presents a friendly, welcoming environment for visitors and employees alike Compiles and distributes daily announcement and absence report email Maintains calendar for time off requests and work travel Receives and sorts incoming mail and deliveries; prepares and mails outgoing materials Water plants and keep front office area organized and tidy Submits re-order recommendations and maintains supply closet Monitors and restocks break room supplies as needed Assists with Accounts Payable/Receivable documentation and related files Maintain expense reports, assist with invoices, and simple bookkeeping tasks Organize and process accounting documents for month-end/year-end closing Performs general office duties including data entry, scanning, filing, faxing, and correspondence Performs complex and confidential administrative functions; maintains digital and physical documentation, update databases, and handle confidential files with discretion Assists with compilation of all Company literature as requested Provides administrative support, including running errands, coordinating lunch arrangements, and preparing correspondence or reports Assists all departments and performs other duties as required by Management Qualifications: Competencies & Qualifications High school diploma Proficient in Microsoft Office (Excel, Word, Outlook) Professional personal presentation Customer service oriented Knowledge of administrative and clerical procedures Excellent communication skills, both written and verbal, in positive or negative situations Highly organized with attention to detail Adaptability/Flexibility - has the ability to adapt to changes in the work environment and deal with frequent change, delays or unexpected events Self-motivated, comfortable working independently and as part of the team Ability to use initiative when needed Excellent team member, driven to contribute to the team effort Dependability - consistently at work and on time (or notifies if late or absent prior to being late of absent), follows instructions, responds to management direction Willingness to learn and seek out new skills Respect for the Company’s resources; treat company equipment, funds, time and co-workers with respect