Support Services Specialist

The FMC is the federal agency responsible for regulating the U.S. international ocean transportation system for the benefit of U.S. exporters, importers, and the U.S. consumer. The FMC is dedicated to ensuring a competitive and dependable international ocean transportation system that supports the U.S. economy and safeguards the public from unfair or deceptive practices.

Join the FMC and be part of a mission-driven organization during an important and exciting time in the maritime industry.

As a Support Services Specialist, GS-0342-09, the incumbent will be part of the Office of Management Services, Office of the Managing Director, Federal Maritime Commission. The incumbent will be responsible for administrative support services, e.g., space, procurement, property, records, mail, transportation, communications, telecommunications, supply, facilities, occupational safety, printing, and inventory control, to operating bureaus and offices at the headquarters locations of the Commission.

As a Support Services Specialist, you will perform the following duties: Assists with providing office management support in the areas of procurement, supply management, equipment management, property management, mail and distribution, parking, emergency planning, and space utilization. Prepares related budget estimates and analyzes Commission bureaus and office requirements for new office equipment, furniture, supplies, materials, and services; prepares written justifications for purchases; prepares statements of work and contractual provisions.

Administers supply and property management programs, including inventory control and disposal of excess government property. Participates in coordinating facilities management activities with GSA, building management, contractors, and vendors to support workspace planning, maintenance, office moves, and building services.

Review and update policies for support services to improve operational effectiveness and ensure compliance with applicable regulations. Oversees agency mail and distribution operations and provides customer service for office support requests. Assists with emergency preparedness and continuity activities by serving as the backup Occupant Emergency Coordinator.

Provides a variety of administrative support functions, including conference room scheduling, office communications, and timekeeping. The actual grade at which an applicant will be selected for this vacancy is GS-09.

To qualify for the GS-09 you must possess one (1) year of specialized experience equivalent to at least the next lower level (GS-07) in the normal line of progression that demonstrated knowledge of the methods and procedures for providing or performing a variety of functions and services applicable to the position to be filled; ability to plan, organize, and control work involving diverse activities; ability to gain cooperation and coordinate the work of others; and skill in oral and written communications.

Examples of qualifying specialized experience include: Studies, analyzes, and interprets policy, regulatory material, regulations and manuals, and other publications and directives relating to support service operations to ensure policies and procedures are consistent with requirements. Coordinates purchases for offices and is responsible for ensuring all procedures are followed in initiating procurement actions and that funds have been certified as available and that required approvals have been obtained and documented.

Office management experience that included responsibility for directing a variety of support services such as typing, mail processing, purchase of supplies and equipment, etc. Administrative duties include: answers the main telephone line and assists or directs calls to the appropriate individual or office, checks voicemail, and responds to email requests received in the office inbox.

Participates in coordinating with building maintenance to ensure that work orders are completed and to ensure that custodial services are maintained. Disseminates tenant notices and other agency-wide notifications. or Education Graduate Education: Major study -- public administration, business administration, industrial engineering, industrial management, or other administrative or management fields related to the position to be filled.

For some positions in this series graduate education may not provide the knowledge and skills needed to perform the duties of the position. Specialized experience may be required for such positions. Two years or a master's or equivalent graduate degree is creditable for GS-9. or COMBINATION OF EXPERIENCE AND EDUCATION: A combination of specialized experience and education as described above.

NOTE: All experience statements (i.e., duties, specialized experience, or related applicable assessment) copied from this announcement and pasted into your resume will not be considered as a demonstration of your qualifications for this position. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.

g., Peace Corps, Ameri. Corps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Status candidates must meet time-in-grade requirements (52 weeks at the next lower grade level) by the closing date of this announcement. This position requires that the successful candidate undergo personnel vetting, which includes a background investigation and enrollment upon onboarding into "Continuous Vetting." Enrollment in Continuous Vetting will result in automated record checks being conducted throughout one's employment with FMC.

The successful candidate will also be enrolled into FBI's Rap Back service, which will allow FMC to receive notification from the FBI of criminal matters (e.g., arrests, charges, convictions) involving enrolled individuals in near real-time. For more information about individual rights, Noncriminal Justice Applicant's Privacy Rights

• FBI , FD-258 Privacy Act Statement
• FBI , and SEAD-3-Reporting-U.pdf (dni.gov) .

SUBSTITUTION OF EDUCATION FOR SPECIALIZED EXPERIENCE: Successful completion of 2 full years of graduate-level education or a master's or equivalent graduate degree is creditable for GS-09. IF USING EDUCATION TO QUALIFY: If position has a positive degree requirement or education forms the basis for qualifications, you MUST submit transcripts with the application.

Official transcripts are not required at the time of application; however, if position has a positive degree requirement, qualifying based on education alone or in combination with experience, transcripts must be verified prior to appointment. An accrediting institution recognized by the U.S. Department of Education must accredit education.

Click here to check accreditation. FOREIGN EDUCATION: Education completed in colleges or universities outside the United States may be used to meet the above requirements. You must provide acceptable documentation that the foreign education is comparable to that received in an accredited educational institution in the United States.

For more information on how foreign education is evaluated, visit: OPM Foreign Education Evaluation . College Transcript: If you are qualifying based on education, submit a copy of your college transcript that lists college courses detailing each course by the number and department (i.e., Bio 101, Math 210, etc.), name of accredited institution, course title, number of credit hours and grade earned.