Accounting Clerk

Description The Accounts Payable & Receivable Clerk is responsible for processing vendor invoices, issuing customer invoices, reconciling accounts, and supporting month-end close activities. This dual-role position requires strong organizational skills, accuracy, and the ability to communicate effectively with internal and external stakeholders.

Requirements

Accounts Payable (AP) Receive, review, and code vendor invoices in the accounting system Match purchase orders, packing slips, and invoices to ensure accuracy Schedule and process weekly check runs and ACH payments Reconcile vendor statements and resolve discrepancies Maintain AP files and vendor records Respond to vendor inquiries regarding payment status Accounts Receivable (AR) Generate and send customer invoices promptly and accurately Post cash receipts, process credit memos, and apply payments to customer accounts Reconcile AR sub-ledgers to the general ledger on a monthly basis Monitor aging reports; follow up on past-due accounts and prepare statements Collaborate with sales/customer service teams to resolve billing disputes Prepare write-off and bad debt analysis as needed Month-End & Reporting Assist with month-end close: accruals, journal entries, and account reconciliations Prepare AP and AR schedules and reports for management review Support external and internal audits by providing documentation and explanations Qualifications & Skills Education: Associate degree in Accounting, Finance, Business Administration, or a related field required; bachelor’s degree preferred.

Candidates currently pursuing a qualifying degree may also be considered. Experience: 2+ years in accounts payable and accounts receivable roles Experience with ERP/accounting software (e.g., QuickBooks, Sage, Net. Suite, Microsoft Dynamics) Technical Skills: Strong Excel skills (VLOOKUP, pivot tables) Familiarity with electronic payment processing and banking portals Attributes: Exceptional attention to detail and organizational ability Strong analytical and problem-solving skills Excellent communication and interpersonal skills Ability to prioritize, meet deadlines, and work independently