14 Hour Inspections Records Attendant - Temporary

14 HOUR INSPECTIONS RECORDS ATTENDANT

• TEMPORARY RECORDS ASSISTANT – INSPECTIONAL SERVICES Temporary position - 14 Hours a week OF4 $25.82 per hour Definition Provides responsible and skilled administrative assistance for the Department of Inspectional Services and Zoning Board of Appeals. Supervision Works under the general direction of the Director of Inspectional Services, in accordance with established methods and procedures. Works independently to perform a variety of responsible duties pertaining to an extensive body of specialized rules, regulations and procedures; unusual situations are referred to the supervisor. Work Environment Performs work under typical office conditions. The volume of work is subject to unplanned fluctuations. The employee operates standard office equipment. Performance of duties requires extensive interaction with the public, town departments, builders, architects and state agencies. The employee has access to personnel files, legal proceedings and criminal investigations. Errors in providing information pertaining to enforcement of the Commonwealth of Massachusetts Public Records Law could have legal repercussions.

Essential Duties and Responsibilities

The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Manages records for Building, Plumbing, Gas, and Wiring Permits.

Maintains the Department’s electronic permitting system, including digitizing paper records. Ensures information is updated in a timely manner and made available to the public. Maintains the Department’s website, including posting public meeting materials for the Zoning Board of Appeals. Processes all public records request in coordination with the Town’s Records Access Officer.

Assures timely responses to requests. Establishes and revises filing systems to accommodate current needs and demands. Drafts and produces correspondence and other documents. Answers phone calls and assists walk-in customers; provides responses or makes referrals as appropriate. Assists with processing Department’s payroll, deposits, and invoice payment as necessary.

Performs similar or related work as directed, required, or as situation dictates. Recommended Minimum Qualifications Education and Experience High school diploma; three years of responsible administrative experience; municipal experience preferred; or an equivalent combination of education and experience. Knowledge, Ability and Skill Knowledge of office practices and procedures.

Knowledge of Public Record laws and related regulations and procedures encouraged. Ability to work independently, organize time and accomplish tasks with accuracy and attention to detail. Ability to organize and maintain detailed records. Ability to understand and interpret complex and specialized laws and regulations.

Ability to communicate professionally and effectively both verbally and in writing. Excellent computer skills, including word processing, spreadsheets and databases. Ability to learn and understand new software progams. Physical Requirements Minimal physical effort is required to perform duties under typical office conditions.

The employee is frequently required to stand, walk, sit, speak, hear, use hands to operate equipment, and lift boxes of records and permits weighing up to 30 pounds. Vision requirements include the ability to read routine documents and use a computer. This job description does not constitute an employment agreement between the employer and employee, and is subject to change by the employer, as the needs of the employer and requirements of the job change.

Code : 1312-1 Location : INSPECTION SERVICES Group : NON-UNION Job Class : TEMPORARY ZONING ASSISTANT Posting Start : 10/08/2026 Posting End : 10/19/2026 Details : Applicant Tracking ©2026 Tyler Technologies, Inc. Help/Feedback